Capital Projects Support Officer

5 months ago

Stafford, United Kingdom Midlands Partnership University NHS Foundation Trust Full time

To take the lead role in Capital project support for the F&E Directorate.
- Maintain a thorough understanding of all elements of the projects to ensure an effective and informed first point of contact to all internal and external stakeholders.
- To support project teams on project management best practice methodologies including Prince2.
- To provide support to project workshops and meetings, support the process for the training of project managers and project support officers on F&E PMO processes and systems.
- To be responsible for the F&E Programme Management Office documentation and provide support to all Capital staff within major capital governance structures, including creation and proof reading of accurate/detailed project documentation.
- To monitor, record, check and maintain accurate details of all project information. This post holder will be required to produce and update documentation (to be completed to strict deadlines).
- To assist with the creation of reports on project status and project progress for Programme Steering Groups liaising with project managers to provide the latest information.
- Assists project managers in the development of project plans and takes own actions including planning of key work streams for individual projects.
- Proof reading of detailed project scope documentation.By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
- Supporting your career development and progression
- Excellent NHS Pension scheme
- Generous maternity, paternity and adoption leave
- Options for flexible working
- Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
- Extensive Health and Wellbeing support and resources
- If you work in our community teams, we pay for your time travelling between patients
- Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
- Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, milage paid at business rates
- Salary sacrifice bikes up to £2k
- Free car parking at all trust sites
- Free flu vaccinations every year
- Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)

And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
- As part of updating/maintaining the project documentation, this role is required to highlight potential issues to ensure standards and consistency of data is of a high standard.
- Works on own initiative, plans, co-ordinates and supports meetings of varying levels. Also involved in co-ordinating meetings for large numbers of staff across Midlands Partnership NHS Foundation Trust projects, involving external providers where appropriate.
- Assists project managers with the project lifecycle, including advising on project documentation, escalation of issues, meetings, planning, reporting, risk and project closure.
- Develops, documents and implements F&E PMO project processes where required.
- Works to a high level of efficiency maximising use of automated processes and excellent use of Microsoft Office packages.
- Work with project managers to create case studies at the end of each project

**Team Administration Duties**:

- To provide support and cover to the capital invoicing and procurement function
- Arranging meetings
- Takes and transcribes minutes of meetings, preparation of agendas, room bookings and refreshments. Diary management, scheduling of meetings and provision of equipment.
- Assists in the production of routine and ad hoc documentation as required using a range of software packages.
- Sourcing appropriate venues, booking rooms and arranging refreshments as necessary (both on and off site)
- Ensuring appropriate equipment is available, e.g. flip charts/projector, as required
- Preparation and circulation of agendas and supporting papers to members of the meeting
- Circulation of minutes and arranging follow-up action
- To provide secretarial and administrative support to members of the team including: photocopying, responding to telephone enquiries and management of documentation.
- Manage the team’s social media pages to ensure regular content is published
- To complete surveys and audits related to own work area.

Systems and Equipment
- The post holder will need to be able to use standard PC desktop equipment and standard Microsoft Office packages including Outlook, Word, Excel, PowerPoint, OneNote
- Use of Microsoft Project for project and programme plans and Microsoft Project Server for project information.
- Use of finance ordering and invoicing systems.
- Use of risk management system for reports.

Decisions and Judgements
- Prioritis

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