Team Secretary

5 months ago

Newry, United Kingdom MPA Recruitment Full time

MPA Recruitment are working in partnership with the local health and social care trust to recruit a Band 3 Team Secretary for Gateway service, Newry.

**JOB SUMMARY**

The post holder will be required to provide an efficient and effective administrative support service to the Team Leader and other staff within the Gateway Service.

**KEY DUTIES / RESPONSIBILITIES**

1. Liaise with Team Managers, Administration and members of the Public etc in matters pertaining to Social Services.

2. Undertake routine administrative duties, including filing, making appointments, maintaining diaries, distributing incoming mail and personally dealing with routine items, receiving telephone calls and taking action in accordance with established regulations and procedures. Distribution of circulars and leaflets as required.

3. Attend meetings at the request of the Team Manager, taking minutes, typing and distribution, for example, Child Protection Case Conferences, Looked After Children Reviews, Case Planning Meetings, Strategy Meetings etc.

4. Compiling routine and non-routine letters for signature.

5. Typing/Word Processing correspondence, reports and agendas.

6. To maintain computerised records as appropriate.

7. To record and prepare statistics, as required by the Trust.

8. To prepare files for opening and closure

9. To keep supplies of stationery and order when necessary.

10. Processing forms for conferences and courses.

11. Provide switchboard cover as and when required.

12. Participate in the agreed system of staff appraisal and personal development within the Trust.

13. To contribute to the maintenance and development of office policies, procedures, systems and practices.

14. Liaise with all disciplines of staff within the Trust as appropriate.

15. Undertake any other duties that may be assigned from time to time within the framework of the post.

**Qualifications / Experience Required**

1. 4 GCSEs at Grades A-C including English Language or equivalent / higher qualification and 1 years’ experience in a clerical / administrative role

**Or**

2 years’ experience in a clerical / administrative role

2. Experience in the use of Microsoft Office products including Word and Excel or equivalent

**Hours of work**

Monday-Friday 9am-5pm

37.5hrs per week

initially until the end of December, will be reviewed after.

**Job Types**: Part-time, Temporary contract
Contract length: 5 months
Part-time hours: 22.5 per week

**Salary**: £11.11 per hour

Work Location: In person

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