Receptionist/administrator

2 weeks ago

Northampton, United Kingdom Parklands Nursery School Full time

**Job title: Receptionist/ Administration Assistant**

**Job Ref No: 1913**

**At: Parklands Nursery School**

**Salary: Grade D, Scale Point 3**

**FTE: £20,812 Pro Rata: £9,406**

**Hours: 20 per week, 4 hours per day. Working pattern can be negotiated**

**Weeks per Year: 38 to align with the school term time**

**Reporting to: Strategic School Business Manager**

**Purpose of Job**

To carry out administrative and general office duties, as required, providing an efficient and effective service for the Nursery School, in support of the school’s Bursar. To provide reliable support to the federation’s Strategic School Business Manager across many competing priorities needing accurate and timely administrative support.

5. Job context

**About Us**

Parklands Nursery School is one of nine maintained nursery schools operating within Northamptonshire. They are part of the Foundation for Children Nursery Schools Federation, which incorporates three other maintained nursery schools, and provide full and part time education and care to two, three, and four year olds.

**The Role**

The jobholder is responsible for carrying out a range of administrative duties such as maintaining the pupil database, assisting with the preparation of invoices for fee paying families, preparing stationery orders, replenishing first aid supplies, preparing outgoing post and distributing post and messages to staff. In addition, they also carry out other general office duties such as photocopying and filing as required.

In support of the Strategic School Business Manager, they will provide administrative support, which, although not exhaustive, may include communicating messages to the wider business management team, coordinating diaries, collating information, preparing reports and monitoring returns against deadlines.

**Main accountabilities**
- To prepare orders for stationery, office equipment and first aid supplies to ensure that the school has sufficient resources to run efficiently and effectively and pass on to the Bursar for approval and ordering.
- To receive deliveries for the school, including matching the delivery note with the order, checking the invoice and passing the invoice on to the Bursar for payment to ensure that deliveries are correct and paid in a timely manner.
- To carry out basic office duties such as photocopying, filing, dealing with general enquiries to ensure the provision of an efficient and effective administration service for the nursery.
- Raising of invoices for families.
- Monitoring of voluntary contributions made to the school fund.
- Recording of attendance of children.
- Collating data in to spreadsheets.
- Speaking with third parties and contractors to obtain renewal or comparable quotes.
- Generating reports.
- Preparing documents ahead of meetings.

**Knowledge, experience and training**
- Good general level of education including Maths and English to GCSE/O level standard.
- Experience of dealing with people/providing customer service e.g. previous experience of working as a receptionist.
- Previous office experience.
- Computer literate with experience of MS packages.

**Personal Qualities**
- To be able to work independently organising self to complete routine tasks.
- To be able to prioritise workload and communicate as appropriate any difficulties or challenges experienced.
- To be able to use initiative and pre-empt requirements of others.
- To be a team player with the ability to support a small school with tasks as required.

**Communication**
- The jobholder must have a good telephone manner and effective interpersonal skills.
- The jobholder deals with enquiries, provides information to parents, visitors, pupils and staff, face to face and over the telephone. The jobholder must ensure that they are approachable, polite and courteous.
- To communicate professionally, using negotiating skills, when making enquiries to obtain information from third parties, including contractors.
- To be able to provide professional and concise written reports.

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: From £9,406.00 per year

**Benefits**:

- Company pension
- On-site parking
- Sick pay

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- NORTHAMPTON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 03/02/2023
Reference ID: 1913

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