Finance & Supply Chain Administrator

3 months ago

Cramlington, United Kingdom Sweetdreams Ltd Full time

Key Responsibilities:
1. Finance Administration:

- Maintain sales and purchase ledger on Xero Accountancy software
- Daily bank reconciliation
- Support Senior Financial Management Team
- Payroll support
- Daily reporting
- Credit Control
- Supplier Payment Runs
- General Financial Administration

2. Supply Chain Support:

- Create and maintain a cohesive link throughout the business from raw materials, warehouse, production, to the customer.
- Dispatch, goods in and stock management administration
- Contribute to maintaining the ERP system by setting up new clients, adding sales orders, and creating product codes and BOMs.
- Raising of PO’s, sourcing of goods and services where appropriate

3. Sales Order Processing:

- Verify order details, including prices, discounts, and product numbers, ensuring accuracy.

4. Customer and Record Management:

- Update and manage customer records and price lists.
- Ensure all departments are informed of and confirm delivery dates.
- Keep records and manage production for fulfilling customer sample requests, ensuring quality and timely delivery.

5. Customer Communication:

- Keep customers updated on delivery information, including on-time and in-full deliveries.
- Report on customer activity, including sales information by SKU.
- Provide customers with detailed quotations and maintain the in-house quotation system.

6. NPD Process Administration:

- Administer the New Product Development (NPD) process, liaising between sales, production, and customers.
- Produce and maintain new BOMs to support the supply chain.

7. General Administration:

- Perform general administrative and receptionist duties, including telephone handling, filing, monitoring and ordering office supplies.
- Serve as the main point of contact for courier services and Royal Mail.
- Administer web sales, samples, and customer requests as needed.
- Support project administration where required.

Essential Skills:

- Previous experience in financial administration and customer service, preferably in a manufacturing background.
- Proficiency in MS Word, Excel, Outlook, commercial database systems, ERP software and the Xero accountancy package.
- Strong administrative skills with the ability to prioritize workload.
- Exceptional customer service skills.
- Excellent organizational skills with attention to detail and the ability to multitask.
- Self-motivated and focused.
- Professional, presentable, with excellent communication skills.

Position Details:
This position is office based, Cramlington, Northumberland with a possible move to Longbenton from September.

Expected Hours - Monday to Thursday 0930 to 1530, Friday 0930 to 1230

Salary - £12.50 per hour

**Benefits**:

- Company Pension
- 20 Days holiday plus statutory
- Fully funded Medicash Health benefits
- Sweetdreams is a proud Living Wage Employer

**Job Types**: Full-time, Permanent

Pay: £12.50 per hour

Expected hours: 27 per week

**Benefits**:

- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Supply chain: 1 year (preferred)

Work Location: In person

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