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Office Secretary for The Bishop of Chester
3 months ago
**The role of Office Secretary for the Bishop of Chester** is offered as a part time (21 hours per week) permanent position and is based in Bishop’s House, Chester.
**The Office Secretary for the Bishop of Chester **is a responsible post on the Bishop’s personal staff demanding a high degree of confidentiality, sensitivity, and reliability. The postholder’s role is to enable the ministry of the Bishop and support the Bishop’s Chaplain in doing so. The work is detailed, administrative, and serves to communicate and promote the Bishop’s values and priorities.
**They will work in a warm and supportive team** which provides mutual cover in a shared task, and need to be willing to champion the values of the Diocese of Chester. The work is office-based with significant time spent at the computer and on the telephone.
**This is a multifaceted post,** working at the direction of the Bishop’s chaplain to:
- share and promote the Bishops’ vision for the diocese
- offer timely, collated, and appropriate responses to routine communications with the Bishop
- collate and provide material (for example liturgical orders) in accessible and appropriate format and a timely matter
- support the Chaplain in servicing key committees which the Bishop chairs
- contribute generously and appropriately to shared work of the Bishop’s Office
- ensure that everything that is needed to facilitate the ministry of the Bishop is at hand
**The hours of work **will be 21 hours per week to be worked over 5 days, sharing the flexibility and mutual cover of the team. The salary will be prorated for the hours worked giving a salary of £13,154 per year (for 21 hours per week).
**The post is based **in Bishop’s House Chester, with a requirement for daily attendance at the office. The Bishop’s House is also the residence of the Bishop and his family and it will be important to relate to the Bishop’s family in a friendly and helpful way.
**Interviews** will be held on the **8 March 2024**.
**The Role**
To enable the smooth running of the Bishop’s office by dealing with paperwork efficiently and effectively:
- Agenda collation for Bishop’s Staff Meetings.
- Enabling process of communication with other offices.
- Active clergy file administration and liaison.
- Opening incoming post when addressed to the Bishop and dealing with letters where appropriate.
- Handling a wide range of telephone enquiries with confidence, diplomacy and tact - answering queries directly or passing them on to the Bishop, his Chaplain or to other places.
- Writing letters, documents and reports, as required.
- To provide a confident presence on the telephone, and in digital communications, to welcome, serve and care for those interact with the Bishop and maintain a working environment conducive to a Bishop’s house.
- To take an active part as a member the Bishop’s office team, sharing the flexibility and mutual cover.
- **Managerial/Administrative**_
- Work in accordance with the GDPR requirements.
- Oversee the agenda and minutes for BSM, Rural Deans, and Bishop’s Advisers meetings, all of which the Bishop chairs. Proactively ensure that meetings discuss appropriate material and action points are taken forward. Ensure that the Bishop’s action points are taken forward.
- Act as clerk to the Chester Clergy Family Charitable Trust (CCFCT).
- Ensure that key documents in the Bishops’ Office(s) are up to date and secure, such as the Bishop’s Guidelines.
- Administrative support in keeping clergy files up to date.
- **Liturgical and other Material**_
- Production and layout of material as directed.
- **Pastoral**_
- All staff working for and with the Bishops of the Diocese of Chester will give proper care and attention to matters of safeguarding, including attending training, careful handling of confidential information, and proper reporting of disclosures.
**The Requirements**
- Essential skills and attributes:_
- Ability to write with clarity, sensitivity, and care.
- Demonstrably highly computer literate and familiar with Microsoft Office and similar programmes (for example able to use mail-merge to produce complex mailings or manipulate spreadsheets). Have proven administrative and drafting skills.
- Willingness to support our ethos and values.
- Show maturity in outlook, being at ease and secure with themselves.
- Work to the Bishop’s agenda and priorities, and act accordingly in a timely manner using sound judgement and appropriate initiative.
- Be able to communicate effectively with a wide range of people within the church and those belonging to institutions, organisations and other groups beyond the Church of England.
- Work with accurate attention to detail, sometimes under deadline pressure; showing good judgement and ability to spot problems or issues.
- Be adaptable and flexible, able to enjoy working under pressure, to prioritise tasks, work to deadlines, and meet a broad set of demands.
- Provide a confident presenc
