Procurement Coordinator

6 months ago

Birmingham, United Kingdom Student Roost Full time

**Procurement Coordinator**

**Fixed Term: 12 months**

**Part Time - 20 hours per week**

**Location** **Midlands **Reporting** **to**: Head of Procurement

Were Student Roost. An owner and operator of purpose-built student accommodation across the UK. Were unrecognisable from the small brand that launched in 2017, having already created a portfolio of over 19,000 beds and ambition to increase that in the near future.

Were made up of really good people and were a business who endeavours always to do the right thing, in the right way truly putting students experience, welfare and safety at the top of our agenda.

Weve all heard if you build it they will come; we believe if you build it right, they will stay. That goes for both our residents and our people. We want to be a stable, welcoming and safe backdrop to our residents entire time at University, giving them one less thing to worry about. And for our people, we all spend more time at work than we do with our loved ones, we think its only right that you do that in an organisation, environment and a team that you love being a part of.

The Procurement Team are paramount to the success of our business and the Procurement Co

**KEY** **ACCOUNTABILITIES**:
SAFETY, WELFARE & COMPLIANCE
- Top of your agenda at all times; practice an unrelenting approach to safety and welfare by adherence to any and all safety policies and processes in our organisation.
- Develop an understanding within your respective area for all statutory and legal accountabilities we hold; furthermore, ensure that your colleagues understand why we perform such duties and encourage an environment where safety and welfare is never overlooked.
- Create an environment whereby all team members feel confident and comfortable in raising any concerns about our properties or our practices.
- Ensure controls are set up to ensure all supplier information always remains secure and confidential.
- Administration and documentation library of all supplier risk assessments and insurance cover documents. Ensuring all our suppliers are on-boarded in the correct way with the correct insurances, Risk Assessments, Method Statements, and other statutory documentation in place.
- Carry out annual audits of all supplier certification and statutory documentation and ongoing due diligence.
- Carry out due diligence of all suppliers and their supply chain.

AREAS OF RESPONSIBILITY
- Co-ordination and administration of suppliers and tender documentation including evaluation spreadsheets.
- Supplier performance reporting (SLAs and KPIs)
- Compilation of Expression of interest register
- Maintain supplier savings data sheets.
- Assist accounts payable with any supplier discrepancy issues.
- Maintain supplier pricing lists to ensure as tendered and current.

WORKING WITH OTHERS
- Working with colleagues across the teams to ensure any supplier requests/enquiries are dealt with promptly.
- Working with colleagues across the teams to ensure any supplier requests/enquiries are dealt with promptly.

SUPPLIERS
- Deal with queries from suppliers in a timely manner.
- Ensure all current and new suppliers have all the necessary mandatory/statutory certificates /documentation.
- Where contracts are in place ensure an approved pricing structure is in place before communicating to stakeholders.

**PERSON** **SPECIFICATION**
- Experience of working in a purchasing/admin function.
- Administration of multiple activities
- Fully conversant with MS Excel and Word.
- Worked across multiple work streams.
- Working towards CIPs or looking for an opportunity to attain CIPs qualification.

WHAT YOURE GOOD AT/KNOWN FOR
- Building and sustaining high-quality relationships with suppliers, clients, and colleagues
- Commercially savvy
- Inclusive of others, non-judgmental, fair
- Presence and credibility to work with a wide range of groups and individuals.
- Highly organised, on time, well-presented
- Innovative approach to problem solving.
- Confident self-starter, with the ability to operate in a dynamic environment
- Attention to detail

**WHAT WILL** **IT** **TAKE?**

**Physical** **Effort**
- Youll be desk-based, working in front of a screen for much of the time. In line with the DSE assessment, we encourage time away from your workstation, fresh air throughout the day and a good balance between systems and human beings
**Mental** **Effort**
- This is a role of competing priorities and as a seasonal operation, there are times of year when workloads may spike, or unplanned incidents will take over. The role requires someone highly organised, but someone who is calm and pragmatic in their response to changes.
- Despite solid planning, short-notice work may be required of you.
- Unpredictable pattern of activity, no two days are the same and this role would be more suited to someone who can operate effectively in a highly varied environment.

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