Assistant Procurement Officer

5 months ago

Birmingham, United Kingdom West Midlands Combined Authority Full time

**What will you be doing?**
- Lead and support on the development and implementation of agreed procurement processes to deliver best value, innovation and robust contractual arrangements.
- Manage the procurement portfolio for allocated support areas, specifically on infrastructure and corporate services categories.
- Report regularly on the progress and outcomes of key procurements which are core to planning and delivery, at procurement pipeline reviews, associated meetings and Boards.
- Ensuring that all project/procurement documentation is appropriately stored in SharePoint and the Procurement E-tendering Portal.
- Maintain and monitor delivery of procurements within the Procurement Tracker and support the Procurement team in the production and reports around the performance of said procurements.
- Develop, implement and maintain robust procurement processes, procedures and systems.
- Coordinate regular performance and stakeholder meetings and provide Secretariat support.
- Provide support to the Procurement Team engaging with lead stakeholders such as, legal, finance, suppliers and framework holders as required.
- Support the Procurement Team with coordination of Governance Reports, including key stakeholder comments, verification and authorisation of costs and relevant approvals to meet delivery timeframe.
- Highlight any procurement risks or potential corporate strategic risks to the relevant procurement and stakeholder lead.
- Build and maintain effective working relationships with the Procurement Team, key internal and external stakeholders, in order to deliver the organisations priorities and objectives.
- Raise the profile of procurement through the increase of cross-functional team working and networking with internal customers and stakeholders.
- Ensuring compliance with the Public Contract Regulations, WMCA Constitution, WMCA Assurance Process, Standing Orders, Financial Regulations, Social Value Policy and Purchasing Procedures and Contracts Manual through the provision of appropriate advice and guidance to internal customers and key stakeholders.
- Ensure timely delivery of all stages of the procurement process to meet the demands of the business from start to finish.

**About you**
- Purchasing/Procurement processes experience is essential; leading purchasing processes and supporting on tender processes, formulating Invitation to Tender documentation, evaluating tender responses, undertaking bid conditioning and bid clarification, debrief of suppliers, awarding contracts, managing supplier relationships etc.
- Experience of engaging and managing stakeholders to achieve agreed goals.
- Ability to build credibility with stakeholders and obtain their "buy in" to new processes, procedures, governance and systems.
- Strong communication skills with the ability to present information.
- Effective time and workload management skills, adhering to tight deadlines and manage multiple priorities under pressure.

**Creating an Inclusive Workplace**

**How to apply**

**About us**

Our vision is to create a better connected, more prosperous, fairer, greener, and healthier region. We aim to achieve this vision by living our values, which include being a partnership organisation, valuing and respecting our people, fostering a can-do attitude, and encouraging innovation. WMCA holds diversity accreditations, such as "Leaders in Diversity," and has been recognized as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. We are also a Disability Confident Employer, committed to interviewing all applicants with disabilities who meet the essential role criteria. WMCA believes that building a team with varied backgrounds and experiences will benefit us as an employer and enhance our work.

WMCA operates a hybrid way of working, which involves a combination of office-based work and remote work. This approach allows for flexibility and adaptability to meet individual needs and preferences. We understand that not everyone can benefit from this way of working, and so we also promote flexible working options whenever possible to support work-life balance. We gladly consider part-time, flexible, and job share arrangements, so please don't let these factors deter you from applying. If your values align with ours and you are dedicated to working towards a future, we can all be proud of, we would love to hear from you.

**Reasonable Adjustments

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