Procurement and Finance Assistant

4 months ago

Birmingham, United Kingdom On Logistics Full time

We are seeking an ambitious Procurement and Finance Assistant to join our team. Experience within a similar role is desirable but not essential.

This role is suitable for graduates, experienced or those looking to develop a career in accounting, business and/or procurement. Placement Year students would also be considered.
- **£23,000 per year plus £2k per annum study support**:
Willingness to travel is required due to the business' growth.

As a Procurement and Finance Assistant, you will be able to multi-task and evaluate products and vendors whilst possessing a keen attention to detail. You will undertake procurement tasks for our company and take ownership of the role working alongside the Finance Director. You will also be exposed to and responsible for processing purchase and sales transactions for the business with exposure to bookkeeping for the group of companies.

**Role Specific Responsibilities**:

- Processing purchase requisitions and orders, researching to obtain the best value for money from new or existing suppliers for items required
- Seeking appropriate purchase order authorisation
- Tracking orders to ensure that deliveries have been received, and are correct and liaise with suppliers, raising disputes when necessary
- Developing and maintaining a contracts register to highlight points of review with the suppliers of the business
- Assisting in the production of month-end reports, maintaining order reports and Agency shift records
- Assisting the finance director with supplier relations and negotiating contracts, tenders, prices etc
- Ensuring that all procured items meet the required quality standards and specifications
- Answering phone calls, assisting with office mail and greeting visitors
- Conducting supplier and contractor checks, ensuring correct insurance cover, qualifications, quality control and DBS clearance are present
- Chasing and matching Goods Received Notes (GRN) to orders
- Working with the operations and other areas of the business to help drive value for money for all stakeholders.
- Preparing petty cash journals, occasional assistance with Sales ledger tasks, Cashbook & other ad-hoc tasks associated with using the companies back office accounting system of Xero
- Ad Hoc HR administration

**Person Specification**:

- An enthusiastic self-starter with the capacity to motivate oneself and act proactively.
- Experience with Xero or an awareness of its capabilities
- Excellent written, verbal, and interpersonal communication skills
- Be an expert in the use of MS Office
- Recognise the need for confidentiality to be exercised
- Be honest, self-motivated, and proactive whilst always looking to improve
- Have a hands-on approach with good problem-solving skills and high attention to detail
- Have a drive for further development and willing to take more responsibility for more reward when the time is right.
- Access to transport and driving licence is desirable.

**Benefits**:

- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Work Location: In person

Reference ID: Procurement and Finance Assistant

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