Administration and Operations Officer

4 weeks ago


Harrogate, United Kingdom Horizon Life Training is a Christian Charity in Harrogate providing a 12-month life transforming pro Full time

**JOB DESCRIPTION**

**JOB TITLE**:
**Administration & Operations Officer**

**BASED AT**:
Horizon Life Training, Kennel Hall Farm, Killinghall, Ripon Road, HG3 2AY

**SALARY**:
£21,841 pro rata

**REPORTING TO**:
Centre Manager, (CM), Bernadette Francies

**MAIN PURPOSE OF JOB**
- To provide Administration and general support to the Charity
- To play a key role in the operation of the Charity and its projects
- To assist all staff and visitors to ensure seamless business operations.
- To undertake responsibility of the charity finances and management of the accounts for the board of trustees.

**KEY RESPONSIBILITIES**

**OFFICE ADMIN**
- Admin support for Centre Manager and staff as required
- Meeting minutes
- Maintenance of secure filing data storage system and hard copy files
- Office supplies stock control
- Marketing needs including maintenance of Mail Chimp account
- Newsletter publications
- Event Administration needs
- HR Administration

**IT**
- Maintain Cloud, Drive (Google File Drive Stream), for all aspects of HLT admin, including shared drives for management and the individual residences
- Website and website admin updates
- Install drive software/troubleshooting on individual PC’s
- Supporter Database maintenance
- Excel files
- Management of PC’s and commissioning of new PC’s;
**RESIDENTS**
- Housing Benefit Claims and Cancellation
- Standing orders set up and monitoring of payments
- Induction documents

**UTILITIES**
- Contract admin and monitoring supply of gas, electric, telephones, waste management, hygiene services, TV licensing, etc.
- Obtaining contract quotes for renewals, exploring alternative services, submitting to Trustees for decision

**COMMERCIAL TENNANTS**
- New License Holders (LH) admin
- Instruct FSS Estate Agents to advertise vacancies
- Meeting prospective applicants with Centre Manager
- Forward written proposals to landlord for approval
- Complete license documentation, sign up with new LH and forward to Chair of Trustees for signing, copies to landlord and landlord’s solicitor

**FINANCES**
- Receive finance file from Trustee and update descriptions / codes / send back
- Collection of receipts from all card transactions / petty cash spends
- Lever Arch files maintenance of bank payments and bacs payments
- Amazon account management
- Raising BACS payments
- Raising monthly payroll payments
- Liaising with workshop tenants re rent payments
- Investigating utilities contracts
- Recording petty cash transactions
- Petty cash management
- Banking

**Job Type**: Part-time
Part-time hours: 28 per week

**Salary**: £20,841.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Harrogate: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 11/01/2023
Expected start date: 01/03/2023



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