Financial Accounting Team Member

7 months ago

Aberdeen, United Kingdom First Bus Full time

**Job Title**:Financial Accounting Team Member***

**Responsible to**:Finance Lead

**Main Purpose**
- Follow the agreed processes for the Financial Operations Financial Accounting Function.
- Participate in the day-to-day operation of the Financial Accounting function ensuring compliance with group procedures and to meet all deadlines.
- Contribute to the continuous improvement of Financial Accounting processes.
- Deliver a strong customer focus and quality service as part of the team

**Attitude & Behaviours**
- Demonstrates a proactive approach to health and safety at all times.
- The ability to identify and solve problems.
- Can report and analyse data accurately.
- Takes accountability for their own actions and produces service to the quality required.
- Be positive and open to the ideas of others.
- Appraises new ideas and provides alternative solutions.
- Has awareness and works towards clear goals and targets for themselves/team.
- Ensures a clear understanding of change and the ability to seek clarification when needed.
- Shows a positive attitude when dealing with difficult situations.
- Interacts with different teams/departments.
- Fully participates in development opportunities.

**Core Responsibilities**

**Fixed Assets**:

- Process additions, transfers and disposals in accordance with procedures.
- Maintain schedules of additions, transfers and disposals processed during the year.
- Run depreciation processes at period end
- Reconcile the fixed asset register to the general ledger at period end. Pro-actively investigate and resolve reconciling items.
- Regularly review the fixed asset register to identify non-depreciating assets and assets that have reached their residual value, taking appropriate action.
- Provide fixed asset reports and other information to operating companies when required.
- Issue fixed asset listing to operating companies on time to enable six-monthly fleet reconciliation.

**Inter-Company Balances**:

- Review inter-company balances on sales and purchase ledgers and trading balance accounts at period end. Agree balances and post reversing journal from to trading balance account for timing differences.
- Prepare and post inter-company journals for inter-company transactions between UK Bus operating companies and Group.
- Review and agree inter-company balances at period end. Investigate and resolve differences.
- Clear inter-company balances each period by preparing the transfer of funds between bank accounts.

**VAT Returns**:

- Run purchase, sales and general ledger VAT reports at period end.
- Compile monthly VAT returns using the standard templates. Investigate and explain significant variances
- Prepare and post VAT journals including monthly fuel scale charge and annual mobile phone adjustment.
- Reconcile the VAT control accounts at period end. Pro-actively investigate and resolve reconciling items.

**Balance Sheet Reconciliations**:

- Download a trial balance into the balance sheet reconciliation template at period end. Reconcile balance sheet accounts under FinOps responsibility.
- Pro-actively investigate and resolve reconciling items ensuring timely clearance of differences.

***Other Regular Duties**:

- Prepare and post standard monthly journals.
- Run standard Financial Accounting reports in accordance with the month end timetable.
- Provide information to the team leader or manager as required for monthly KPI reporting.

**Compliance**:

- Comply with Financial Accounting best practice.
- Ensure there is compliance with the FirstGroup Delegated Authority.
- Comply with Service Level Agreements, Task Level Descriptions (TLD's).
- Liaise with internal customers, Group Finance, internal and external auditors and others as required.
- Deliver a strong customer focus and quality service as part of the team.

***Health and Safety at Work**:

- Be responsible for taking all reasonable care for your own personal health and safety and that of your fellow employees by ensuring that:

- Protective clothing is always used properly.
- Appropriate practices and procedures, relevant to the work in hand are always followed.
- Co-operate with the company by observing all safety rules and complying with any measure introduced to ensure a safe and healthy working environment.

***Company Role**:

- Understand the Company's business objectives.
- Work closely with all other team members to ensure that FinOps is run effectively and efficiently and participate in the transfer of knowledge between departments in FinOps.
- Ensure that the quality of the Company's Finance services is always of the highest standard.
- Contribute to the overall achievement of the organisation's aims and objectives.
- Participate fully in team meetings.

***Other Duties**
- The post holder will be expected to undertake any task consistent with the post that may be required.

**QUALIFICATIONS/EXPERIENCE**
- Experience in a Finance role using accounting systems
- Knowledge of double entry accounting

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