Office Administrator

2 weeks ago

Ealing, United Kingdom Recruitment Boutique Full time

Are you looking for an exciting opportunity in the facilities management industry?

Our client, Landmark Facilities Management is a small independent business based in Ealing Broadway.

Due to their success and growing client list, they are currently recruiting an **Office Administrator **to assist their growing team.
- Are highly organised, detail-oriented and capable of multitasking.
- Will be providing essential administrative support that enables other staff members to focus on their core responsibilities.
- Have strong communication and interpersonal skills, this is critical for the role.
- Are someone who will ensure the smooth running of a busy office and support the management team by carrying out office support duties.
- Assist in ensuring the smooth and efficient running of administration activities within the company's office.
- Be managing the work request and job completion process for work carried out by both internal engineers and external subcontractors.
- Ensure all work requests are actioned and completed within the relevant SLA timescale
- Ensure the work request database is accurately maintained at all times and work request status information is current and accurate
- Ensure all work requests are actioned on the day they are received

**Key Responsibilities**
- Assisting with the management of the help desk, receiving work requests, liaising with subcontractors and internal engineers and the management of the work request process through to job completion using XRM or a similar database system
- Monitoring all incoming work requests and producing job sheets and subcontractor work requests as required
- Tracking and following up all work requests through to completion ensuring the status of any request can be determined at any time and efficient manner and information is feedback so the client can be kept informed
- Assisting with the preparation of client invoices
- Providing a weekly update on work requests
- Ensuring the smooth running of the office

**Additional Responsibilities**
- Assist in the production of monthly statistics for work requests and work completed
- General office administrative and duties
- Acting as office receptionist
- Assisting with post room and courier services as required
- Assisting with or carrying out any other reasonable duties for which they have been trained and are competent.
- To work flexibly and be prepared to perform other reasonable duties either at the normal place of work or other Company establishments
- Carry out all duties in a safe manner and in accordance with the Company’s Health & Safety Policies and Procedures
- Present a professional and friendly image to all clients, customers and potential customers
- Chasing payment of invoices

**You will**:

- Be analytical with good IT skills and knowledge of MS Office products
- Have strong administration skills, accurate with a good eye for and close attention to detail
- Be used to working to strict deadlines, working quickly, steadily and consistently.
- Be confident with an excellent telephone manner
- Be resilient and persistent in chasing people and ensuring that results are obtained
- Be able to develop robust relationships with subcontractors and internal engineers which enables them to chase people effectively and get results
- Be able to monitor and track work requests and chase subcontractors, suppliers and engineers to ensure that appropriate action is taken.
- Be a good team player with a flexible and proactive approach to work
- Have excellent organisational and prioritisation skills
- Have A-Level or equivalent (preferred)
- Have customer service: 4 years (preferred)
- Have administrative experience: 3 years (required)
- Driving Licence (beneficial)
- Language: English
- Spanish (beneficial)
- Salary: £26,000.00-£28,000.00 per year negotiable depending on experience.
- Auto Enrolment Pension Scheme(Nest)
- Company Phone
- Company credit card
- Hours per week 40 hours
- Full-time, Permanent Contract with 3 month probation period
- London based role with Head Office located in Ealing, Greater London: reliably commute or plan to relocate before starting work (required)

**Benefits**:

- Flexitime,
- Sick pay
- Monday to Friday

**Job Types**: Full-time, Permanent

Pay: £26,000.00-£28,000.00 per year

**Benefits**:

- Employee discount
- Life insurance
- Referral programme

Work Location: In person

  • Office Administrator

    4 weeks ago

    Ealing, United Kingdom New Home London Property Solutions LTD Full time

    '''Responsibilities''' - Manage and coordinate office activities and operations to secure efficiency and compliance with company policies. - Perform data entry tasks to maintain and update records. - Utilize computerized systems for data organization and filing. - Assist in the preparation of regularly scheduled reports. - Support budgeting and bookkeeping...

  • Office Administrator

    2 weeks ago

    Ealing, Greater London, United Kingdom New Home London Property Solutions LTD Full time

    '''Responsibilities''' Manage and coordinate office activities and operations to secure efficiency and compliance with company policies. Perform data entry tasks to maintain and update records. Utilize computerized systems for data organization and filing. Assist in the preparation of regularly scheduled reports. Support budgeting and bookkeeping procedures....

  • Administration Officer

    2 weeks ago

    Ealing, Greater London, United Kingdom Perivale Primary School Full time

    Perivale is a two form entry Primary School. We are looking for a strong school administrator, with experience, to provide comprehensive administrative support within our team.We are looking for a proactive, innovative and hardworking Administrator who will work alongside the leadership team with a specific responsibility for the day to day management of...

  • Administrative Officer

    2 weeks ago

    Ealing, United Kingdom Adecco Full time

    Job Title: Administrative Support Officer (Housing) Location: Ealing, London 🌆 (12 minutes walk from Ealing Broadway train station) 🚆 Remuneration: 💲 Hourly rate: £18.04 (Full Time, 35 hours, Mon-Fri) 💼 Contract Details: Temporary (3 months, possibility of extension) 🚘 Driving Required: No 🕒 Working Pattern: Full Time (Hybrid working...

  • Administrative Officer

    2 weeks ago

    Ealing, United Kingdom Adecco Full time

    Job Title: Administrative Support Officer (Housing)Location: Ealing, London (12 minutes walk from Ealing Broadway train station)

  • Property Licensing Administration Officer

    1 hour ago

    Ealing, United Kingdom Adecco Full time

    Job Title: Property Licencing Administration OfficerLocation: Ealing, LondonRemuneration: Hourly rate £18.04 PAYE / £23.33 UmbrellaContract Details: Temporary, 3 months (possibility of extension)Responsibilities:Providing advice and guidance to landlords and agents regarding property licencing and compliance.Efficiently processing licencing applications...

  • Property Licensing Administration Officer

    2 days ago

    Ealing, United Kingdom Adecco Full time

    Job Title: Property Licencing Administration Officer Location: Ealing, London Remuneration: Hourly rate £18.04 PAYE / £23.33 Umbrella Contract Details: Temporary, 3 months (possibility of extension) Responsibilities: Providing advice and guidance to landlords and agents regarding property licencing and compliance. Efficiently processing licencing...

  • Administrator

    2 weeks ago

    Ealing, United Kingdom Landmark FM Full time

    Are you looking for an exciting opportunity to take on a new challenge in the facilities management industry? Look no further than Landmark Facilities Management! We are a small, independent business with a growing division and we are seeking a new office administrator to assist our growing team. we have a full time vacancy at our office in Ealing Broadway...

  • Administrator

    2 weeks ago

    Ealing, United Kingdom Landmark FM Full time

    Are you looking for an exciting opportunity to take on a new challenge in the facilities management industry? Look no further than Landmark Facilities Management! We are a small, independent business with a growing division and we are seeking a new office administrator to assist our growing team. we have a full time vacancy at our office in Ealing Broadway...

  • Attendance Officer

    4 weeks ago

    Ealing, United Kingdom Protocol Education Full time

    Attendance Officer Ealing ASAP Full Time Monday - Friday 8.00 am until 4.00 pm You will be responsible for the daily recording and monitoring of student attendance & office duties.To work alongside key school staff to promote excellent attendance. To ensure that the attendance of students is accurately monitored and recorded, in accordance with Government...

  • Planning Administrator

    3 months ago

    Ealing, United Kingdom Sheridan Ward Recruitment Services Full time

    **Planning Administrator** We have a great opportunity based in Ealing with our client! They are a leading company, and they are looking to bring on board a Planning Administrator. Do you want to join a team where there is support and training? As a Planning Administrator you will need to be good at decision making and dealing with any issues with a calm...

  • Receptionist/administrator

    3 weeks ago

    Ealing, United Kingdom Lorclon Limited Full time

    '''Duties''' - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, taking messages as needed - Perform data entry tasks to update and maintain records - Provide administrative support to various departments - Schedule appointments and manage calendars - Assist with organizing and coordinating meetings and...

  • Repairs Administrator

    3 weeks ago

    Ealing, United Kingdom Sheridan Ward Recruitment Full time

    Ealing Administration £24k - 28k per year Full time / Permanent Job description Repairs Administrator We have a great opportunity based in Ealing with our client! They are looking to bring on board a Repairs Administrator. Are you someone who has worked within a fast-paced environment previously? Can you work on your own and as part of a team? As a Repairs...

  • Administrator

    4 weeks ago

    Ealing, United Kingdom West London NHS Trust Full time

    To provide administrative support to the intermediate care teams (inpatient wards, bed managers, Inpatient therapy team, dietician, SALT, community Nursing, Community Therapy, Pharmacy team, End of Life (rapid and planned) To contribute to the effective running of the Clayponds site and community teams as needed. This will include providing cover for the...

  • Administrator

    2 weeks ago

    Ealing, United Kingdom West London NHS Trust Full time

    Previous Applicants need not apply. To provide administrative support to the intermediate care teams (inpatient wards, bed managers, Inpatient therapy team, dietician, SALT, community Nursing, Community Therapy, Pharmacy team, End of Life (rapid and planned) To contribute to the effective running of the Clayponds site and community teams as needed. This...

  • Repairs Administrator

    3 weeks ago

    Ealing, United Kingdom Sheridan Ward Recruitment Services Full time

    **Repairs Administrator** **Hybrid Working** **Ealing** Sheridan Ward is delighted to be recruiting for a company based in Ealing, who are looking for a Repairs Administrator to join their down to earth and growing team! This is a hybrid role which means you can work from home 3 days a week and be in the lovely office’s working alongside their driven...

  • Attendance Officer

    3 weeks ago

    Ealing, United Kingdom Pinnacle Learning Ltd Full time

    A secondary school in Ealing is currently recruiting for an experienced Attendance Officer to join their team on a full time, permanent basis. **About the School** This is a successful and popular school, with a proud history, strong community links and a supportive learning environment. This is an innovative and expanding school who are proud of our...

  • Welfare Administrator

    2 weeks ago

    Ealing, United Kingdom Envision Education Full time

    ** Recruiting Welfare Administrator for an Immediate Start ** We are looking for an enthusiastic Welfare Administrator to join a wonderful secondary school located in Ealing. The particular focus of this role will be pupil welfare, admissions and attendance support. This is an excellent opportunity for someone with a genuine desire to work with pupils in a...

  • Attendance Officer

    3 weeks ago

    Ealing, United Kingdom Protocol Education Full time

    Attendance Officer Ealing ASAP We are seeking to appoint an enthusiastic and experienced Attendance Officer to join the administration team. Your role will be maintaining accurate student attendance/ lateness records on the SIMS-Follow up student absences and lateness on a daily basis with guidance from relevant colleagues, making appropriate referrals &...

  • Administrator

    3 weeks ago

    Ealing, United Kingdom West London NHS Trust Full time

    The postholder will provide administrative support to the intermediate care teams (inpatient wards, bed managers, Inpatient therapy team, dietician, SALT, community Nursing, Community Therapy, Pharmacy team, End of Life (rapid and planned). They willcontribute to the effective running of the Clayponds site and community teams as needed. This will include...