Academic Governance Officer

6 months ago

Ealing, United Kingdom METANOIA INSTITUTE Full time

A wonderful opportunity has arisen to join Metanoia Institute as we embark on an exciting organisational development programme. Working as an Academic Governance Officer you will provide a professional, reliable, and smooth service to all Academic Committees and the Director of Education. You will ensure that professional administrative support is provided to the Academic Committees and the Director of Education. You will be a highly flexible and trusted individual who can deal with highly confidential material. The role will suit an individual who requires great flexibility in their work.

**Duties**:
Develop and maintain administrative systems to support the activities of the Academic Committees
- Review, establish and manage Committee record keeping within the designated office, ensuring information is accessible and retained in an appropriate manner.
- Maintain a comprehensive and up to date published calendar of committee meetings, ensuring changes to published schedules are communicated and arranged effectively in collaboration with other ley stakeholders.
- Maintain a detailed calendar of committee actions and deadlines and proactively advise owners on impending deadlines.
- Prioritise, coordinate and arrange committee meetings including the preparation of briefing material, distribution of papers and agendas and taking forward any points of action, as required.
- Support various key governance and committee activities including the collation of

information, preparation of papers and reports, maintaining confidential records,

dealing with queries and full committee support as required.
- To ensure that the academic committees operate in accordance with Institutional guidelines.
- To be thoroughly familiar with the various committees' terms of reference so that appropriate advice on the committee’s business in relation to them can be given on them when needed.
- To advise the chair of each committee on issues relating to the committee’s work and to ensure that the chair is well informed to ensure the smooth delivery of business.
- To be aware of the wider context in which the various committees operate and in particular being able to relate its business to the Institutes strategic priorities.
- To brief the committee chair before the meeting to ensure that any difficulties in transacting business are anticipated and appropriate strategies for handling them.

identified. For some larger committees with a wide range of business, briefing may best be undertaken by means of a written brief prepared by the secretary in advance of a briefing meeting, for other committees the briefing meeting itself may be sufficient - each committee may set its own practice in this regard.
- To be familiar with the membership of the committee when the periods of office of

the members expire, and the procedure for replacing members.
- To take the minutes of the meeting according to agreed conventions and ensure that the necessary follow up action is taken.

**Administrative Support**
- Provide general administrative support when required,
- Liaise between members of the Executive and other senior officers, administrative.

and academic departments, ensuring effective communication.
- To take the minutes of meetings according to agreed conventions and ensure that the necessary follow up action is taken.
- Collect, collate, and present data on a variety of topics as required.
- Support the Executive’s external relation activities including the organisation of inward and outward visits and other events as required.
- Produce a wide range of reports, letters, papers, and presentations, drafting appropriate correspondence on own initiative.
- Assist the Executive in undertaking ad hoc projects, working on own initiative to research, prepare and present information as needed.
- May be required to supervise administrative / clerical / reception staff.
- Any other reasonable duty as requested by the Director of Education.

**Essential Skills and Experience**
- A degree or equivalent professional qualification. Equivalence may be accepted in
- lieu of formal qualifications through demonstrating comparable skills and ability to:

- Make decisions and solve problems in a complex environment.
- Assemble, evaluate and analyse information to inform sound judgements.
- Communicate effectively.
- Adopt a proactive and self-managing work style.
- A high level of literacy and numeracy
- Excellent IT skills including advanced knowledge of word processing, spreadsheet and presentation software packages, preferably Microsoft Word, Excel and PowerPoint.
- Significant prior experience of efficient and effective running of committee meetings, preparing agendas, taking minutes to a high quality.
- Experience of effectively managing electronic and paper-based filing and information systems.
- Experience of working in a higher education environment may be an advantage but is not essential.
- Excellent team working skills with the ability to w

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