Property Administrator

7 days ago


Newport, United Kingdom Trustees of Llanarth & Llanover Estates Full time

**Position Title: Property Administrator**

**Reporting to: Estate Surveyor**

**Date Updated: March 2024**

**Job Type: Part time - 4 days a week (will consider school hours)**

**No weekends**

**Salary: Negotiable depending upon experience est £23-£25k for 4 days**

We are recruiting an experienced Property Administrator to join our Estate Office in Newport, South Wales. Working closely with the Estate Surveyor, you will be an excellent communicator with an organised approach and possess the ability to solve problems by using your own initiative.

**JOB PURPOSE**
- Provide administrative support within the Estate Office for the Estate Surveyor and the Estate Inspector

**Responsibilities /Duties/ KEY AREAS**
- Provide day to day support to the team managing our property portfolios.
- Maintain property management database with tenancy and compliance data, ensuring compliance issues are kept up to date.
- Act as first point of contact for tenants and contractors for property repairs and maintenance
- Maintain property files
- Enter data into Property Management System
- Raise rental invoices
- Enter rent receipts onto property management system
- Ensure landlord and tenant contracts and associated paperwork are kept up to date
- Provide systems support to colleagues
- Arrange compliance inspections
- Maintain records and generate reports
- Obtain quotations and arrange contractor visits and works orders for both planned and reactive maintenance and minor works, monitoring their progress
- Facilitate prompt payments to contractors
- Maintain the Rent Deposit Scheme process
- Deal with tenant queries
- Chase overdue rental payments and debt management
- Be a First Aider
- Be a Fire Marshall
- Open and lock up building when necessary
- Provide support and cover for Office Administrator
- Other duties may be assigned as required**QUALIFICATIONS AND EXPERIENCE REQUIRED FOR THE JOB**

Applicants must be able to demonstrate understanding, experience and ability as follows:

- Property Management experience (desirable but not essential)
- Property database management (desirable but not essential)
- Property Qualifications such as ARLA (desirable but not essential)
- Excellent IT skills
- Experience in clear communication and organisational skills
- Working within a team but able to take responsibility and undertake work on own initiative
- Strong attention to detail
- Excellent verbal, written and interpersonal communication skills
- Good analytical skills: numerate and literate
- First Aid or Fire Marshall experience (desirable but not essential)

**PERSONAL QUALITIES REQUIRED FOR THE JOB**
- Able to work well under own initiative
- Be accurate and proficient in all tasks with an excellent attention to detail
- Methodical and organised
- A team player and an ability to work closely within our team.
- Able to communicate efficiently with customers as necessary
- Capable of meeting strict deadlines
- Organised and able to work under pressure
- Flexible in their duties with the ability to multitask.
- Punctual and Professional
- Good Presentation
- Ability to effectively plan and prioritise an ever-changing workload
- Positive and forward thinking with a ‘can do’ attitude.

The company reserves the right to change, add or modify the post holder’s role where necessary.

**Job Type**: Part-time

**Salary**: £23,000.00-£25,000.00 per year

Expected hours: 32 per week

**Benefits**:

- Company pension
- On-site parking
- Private medical insurance
- Sick pay

**Experience**:

- Property Management: 1 year (preferred)
- Customer service: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person


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