Project Support Officer

1 month ago


University of Warwick, United Kingdom University of Warwick Full time

**Fixed Term Contract until 30 June 2024, Full Time or Part Time Position: (3-5 days per week)
The V&V team undertake research and engineering projects in partnership with Government and Industry to accelerate the safe introduction of autonomous and connected mobility. The role does not require a technical understanding of the work, but an interest in and enthusiasm for innovation, research and technology would be beneficial.

Educated to A level standard, you will have experience of working independently and using your own initative to solve problems and plan projects. Ideally, you will possess, or be working towards, a project management qualification. This is a very fast-moving environment, therefore you will need to be highly organised, wth the ability to prioritise and to work to tight deadlines.

In return we will provide you with a great range of benefits which include an attractive pension scheme, 26 days holiday plus Christmas closure, some fantastic savings on a wide range of products and services, and excellent learning and development opportunities.

Interview Date: TBC

**JOB PURPOSE**:
To support the delivery of projects, provision of management information and maintenance & development of the associated information systems. To support the development of initiatives into projects or proposals, and provide operational support across the V&V programme of work (including direct support to the Group Head, Programme Manager and Principal Engineers)

**DUTIES AND RESPONSIBILITES**:
**Project Delivery Support.**

1. To support the delivery of projects within the department through:

- The co-ordination of project meetings, schedules and governance.
- Monitoring delivery of milestones and deadlines as agreed by project teams, to follow up with project partners on milestone delivery.
- The update of project documentation such as Gantt charts and risk registers based on information provided by PIs and research teams, managing a documentation repository including configuration management, co-ordinating the creation of reports and presentations for internal and external delivery including collecting information from external project partners.
- To be a first point of contact for internal and external stakeholders regarding project management processes and programme information.
- Supporting the financial monitoring, reporting and management of the project portfolio by creating financial tracking documents and liaising with finance functions.
- Prioritising workload to support delivery, escalating issues/ difficulties and responding appropriately to direction from the Head of V&V.
- To act as the team expert on University procurement processes and tools, including OPeRA, providing guidance and support to researchers/ engineers to raise orders, and raising orders on their behalf where appropriate.
- To build and maintain relationships with other WMG and University of Warwick functions (including HR, IT, finance, marketing, business development and major programmes) in order to effectively co-ordinate and monitor progress of appropriate activity.

**Project Development**

2. To support the development of initiatives into projects or proposals:

- To work with research teams and Programme Management to support the conversion of initiatives into projects or proposals using appropriate tools and techniques.
- Managing and co-ordinating dissemination events and workshops.
- Co-ordinating relationship building with research teams and organisations.
- Creating marketing/presentation/website material.

**Administration and information management**

3. Administration, provision of management information and maintenance & development of associated information systems:

- To provide some administrative and diary support for the Head of V&V.
- To undertake general office duties such as maintaining and updating filing systems, dealing with visitors to the office, arranging in house hospitality and catering.
- To maintain an office desk, and hybrid working, plan and documentation for team members.
- Creating marketing/presentation/website material.
- To generate management information and reports.
- To maintain and develop project management information systems.
- To support the project management configuration management strategy.
- To establish and manage the programme documentation repository using the configuration management strategy.



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