Senior Programmes Officer
4 months ago
Lumos is an international children’s charity founded in 2005 by the author J.K. Rowling to end the harmful practice of institutionalisation of children. Lumos’s mission is to fight for every child’s right to a family by transforming care systems around the world. Our vision is for all children to grow up in safe and loving families.
Despite clear evidence of the harms of institutionalisation, an estimated 5.4 million children worldwide continue to live in institutions. Separated from their families and communities, these children are deprived of the love, attention and opportunities they need to thrive. Our three-pronged approach is to prevent family separation, to protect children and to promote care reform. We’ve made important progress in closing harmful institutions and reuniting children with their families. And where children are unable to live with their birth families, we promote alternative family-based care, such as kinship care and quality foster care. Thanks to our tireless efforts alongside many other champions of care reform, the harms of institutionalisation are now more widely understood. A global movement is underway and the UN, the EU and some large development agencies have joined individual countries in pledging to change how they care for vulnerable children. We are committed to ensuring that global policy commitments are translated into local action, leading to sustainable change for vulnerable children.
**Position**:
The Senior Programmes Officer will work with the Director of Programmes to provide efficient, flexible and proactive support to programme teams across all locations where Lumos operates.
The post holder will be responsible for the Programmes Director’s diary management, for organising various internal and external meetings, including meeting agendas, translation and minute taking, as well as, providing follow up summary notes and action trackers. This will include the Programme advisory group meeting, countries Board meetings, Programmes regular meetings, etc. The Senior Programmes Officer will also support the Programme Director to plan, review and report on various projects budgets and finances.
The Senior Programmes Officer will assist London and country-based teams in drafting of programme-related documents including reports, project and funding proposals, summaries, etc. They will also design presentations, develop dashboards, manage excel sheets, etc.
A key responsibility of the post holder is to support the development of programme implementation processes and procedures, such as standard operation procedures and related policies and to facilitate communication and interaction internally across country programmes and between programmes and other departments, including operations, fundraising and finance.
**Requirements**:
- Support the Programmes Director to produce high quality, regular reports for both internal and external audiences, including to the Board and the Committees. Contribute to the analysis and provide updates and feedback to external and internal reports, as appropriate. Assist in the development and maintenance of the programme dashboard.
- Provide administrative support to the Programmes Director and group as required (diary, meetings agendas, setting up meetings, zoom, organising files, etc). Support the organisation of various meetings within Programmes and related paperwork, scheduling appointments, and meetings, etc.
- Support the Programme Director with the development and monitoring of annual plans and budgets, analyse Programme projects expenditures against budget.
- Coordinate with relevant department/staff on invoicing Programmes consultants and service providers, liaising across the programmes group and Finance.
- Coordinate with relevant internal groups/departments to ensure effective support and communication, and to provide accurate information to the country teams regarding Lumos policies and regulations.
- Work in close collaboration with other at Lumos, especially Fundraising, Operations and Finance to ensure the smooth running and effective coordination of common goals.
- Provide support to country and London teams with the development of funding proposals and reporting to donors.
- Help develop Lumos programmatic and operational rules and procedures and help ensure activities are carried out in compliance with good practice.
- Coordinate the process of new programmes staff & consultants’ inductions.
- Edit content, create and integrate graphics in repots, dashboards, develop Power Point Presentation of high quality and professionalism.
- Support Programme Director within the organisation of the countries and other visits. Prepare relevant information and required reports as well as logistics.
- Support the running and full functioning of the Programmes SharePoint site, providing technical expertise to colleagues to enable their development and full use of Lumos’s systems.
- Work closely with Communications an
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