People and Culture Assistant

1 day ago

Bristol, United Kingdom Women's Aid Federation England Full time

Job description

**JOB DESCRIPTION**:
**People and Culture Assistant
**Reports to** Interim People and Culture Manager

**Location** Remote - within the UK

**Salary** £21,137 p.a. (based on WA pay scale point 20)

**Hours**:37 hours per week Monday to Friday

**Length of contract** Permanent

**MAIN PURPOSE OF POST**
Reporting to the Interim People and Culture Manager, the People and Culture Assistant is responsible for the administration of day-to-day people and culture activities and processes, ensuring work is completed accurately, efficiently and in line with policies and procedures throughout the employee lifecycle.

**DUTIES AND KEY RESPONSIBILITIES**

**Administration Responsibilities**:

- Undertake administrative duties including drafting letters and documentation,

which support various HR processes relating to (but not restricted

to) joiners and leavers, promotions, fixed term contracts, flexible working, family

related leave, compassionate leave etc.
- Undertake data input ensuring processes impacting payroll are logged accurately working closely with the HR and Payroll Officer and People and Culture Lead.
- Maintain and update the HR system, including updating employee records, processing joiners and leavers, updating annual leave and changes, running reports, undertaking data checks and audits and any other reasonable duties.
- Undertake all administration in relation to absence records, return to work interviews and self-certifications for absence, ensuring the HR and Payroll Officer and People and Culture Lead is informed when employees reach a trigger point under the absence management procedure.
- Update organisational charts, as required.
- Maintain hard copy and electronic employee personal records, including delivering

receiving, filing and tracking employment documents such as references and signed

HR paperwork in an efficient manner.
- Provide any other general administration support to the HR team or

the wider organisation, including word processing, notetaking, document formatting and distributing information as required.

**Recruitment**
- Assist the People and Payroll Officer with recruitment including advertising vacancies on our website, social media and any relevant jobs board

reviewing the market to ensure full visibility of the roles.
- Keep the recruitment tracker and recruitment systems up to date at all times,

following recruitment timelines.

checks**.**
- Provide first line advice to managers regarding recruitment and onboarding processes.
- Coordinate and arrange induction programmes, meetings and training, working closely with the People and Payroll Officer
- To track the completion of Probation reviews referring to the People and Payroll Officer

**Safeguarding**
- Administering pre-employment checks including DBS, right to work in the UK and reference checks.
- Organise, record, and support with the evaluation of, training for staff in connection with safeguarding.
- Maintain strict confidentiality in all aspects of work as required and work in line with GDPR, at all times.

**Learning and Development**
- Maintain records of compulsory training attendance, for example GDPR, safer recruitment, first aid, health and safety training undertaken and report on this when required.
- Assist the People and Payroll Officer with tracking of one-to-one meetings, following up with managers and advising the People and Payroll Officer and People and Culture Lead where there are any issues.

**Stakeholders**
- Provide excellent customer service to all internal and external stakeholders.
- Work with the HR team to promote employee wellbeing, providing useful resources and information to employees as required.
- Support the HR team to implement any new systems together with external providers including undertaking data entry and data checks, communicating updates and supporting with the administration of any materials.
- Undertake any other responsibilities or tasks that are within the employee’s skills and abilities whenever reasonably instructed and commensurate to this role.

**PERSON SPECIFICATION**:
**EXPERIENCE**:
**Essential**:

- Experience of working in a HR or equivalent highly confidential environment.
- Commitment to a high standard of customer service
- Providing information, support, advice, and guidance to a wide audience.
- Embedding and promoting equality, diversity and respect through all aspects of a role.
- Experienced and confident user of Microsoft Word, Microsoft Excel, Microsoft Outlook and Microsoft PowerPoint as well as video conferencing platforms i.e., Teams, Zoom.

**Desirable**
- Pro-active commitment towards safeguarding and promoting the welfare of vulnerable adults, children and young people.

**SKILLS & ABILITIES**

**Essential**:

- Ability to communicate effectively with people at all levels of seniority in an organisation, both verbally and in writing.
- Ability to organise and prioritise work with experience of achieving agreed targets

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