Administrative Assistant

3 weeks ago


Broxburn, United Kingdom Pertemps Network Group Full time

**Job Description**:
Pertemps are recruiting for a Clerical assistant/Co-ordinator to work with a Public Sector organisation based in West Lothian on a temporary basis

**Start Date**: ASAP
**Contract Length**: 12 Weeks initially
**Pay Rate**: £11.29
**Location**:West Lothian
- Broxburn EH52
**Hours**: 36 hours

**Main Duties**- Manage incoming and outgoing mail, logging and responding where appropriate- Meeting arrangements - arrange internal / external / agency / partner meetings booking resources (e.g. rooms, flipcharts, tele conferencing facilities, refreshments) as necessary- Meeting handling - prepare agendas, take minutes (internal or team meetings), type minutes and circulate accordingly- Book travel and accommodation as required for the attendance at external courses and conferences- Provide a high quality copy / audio typing service producing correspondence, reports, forms, minutes, procedures, presentation materials and other items as required- Input and maintain accurate records to a range of systems including databases, spreadsheets, payment systems, office diaries etc.- Raise and approve invoices and purchases on PECOS / purchase cards in line with authorised levels- Handle and maintain accurate records of petty cash expenditure ensuring compliance with council (or health) procedures- Compile standard statistical / financial information undertaking simple calculations- Undertake photocopying and scanning duties as required, ensuring compliance with the council's information security policies and procedures- Develop and maintain an effective paper filing system in line with document handling procedures and to enable accurate retrieval of any required files and associated archive and destruction- Maintain an efficient stock control system for all stationery and equipment- Deal with the daily administration of pool cars and collate returns on usage as required- Ensure that all tasks are undertaken within defined service levels / standards- Maintain and update procedural documentation- Participate in reviews of administrative / clerical processes**Essential Skills**
- Excellent customer service and interpersonal skills with an ability to communicate effectively with service users, colleagues and managers at all levels- Good written skills, with an excellent attention to accuracy and detail- Ability to work flexibly to meet deadlines- Confident in the use of IT systemsThis role is for immediate start. Please submit your CV or contact Dion on 0131 225 7531 for more information



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