Current jobs related to Property Administrator - Broxburn - Eastern Western Motor Group

**Property Administrator**
**Eastern Western Motor Group**
**Up to £25,000**
**Colleague Benefits**:

- Enjoy your birthday off on us every year
- Colleague Discount We offer excellent discounts on new and used car purchases, parts and servicing across all our brands.
- Industry leading training and development opportunities.
- Access to Vitality at Work which offers discounted health screening, gym membership discount and health and wellbeing support.
- Generous Holiday Allowance Your free time matters to us We give all our employees up to 40 days annual leave each year.
- Your Family Matters As a family run Company, your family matters to us. We offer our employees a pension plan, death in service scheme and access to our staff saving club. We also offer free corporate passes for Five Sister Zoo, Almond Valley and many more local attractions
- Cashpoint is our retail discount partner. You can save hundreds of pounds on everything from holidays to your weekly shopping
- Colleague Referral Bonuses Earn £1000 by referring a friend or family member to work for us.
- Vehicle Introduction Bonus Earn £100 by referring a friend or family member to purchase a car at one of our Dealerships.
- Up to 5 study days off per annum, plus time off for any exams.

**Role Overview**:

- To maintain efficiency and administration systems looking to improve and develop where necessary.
- Receiving and processing complex information in an efficient way and in return pass on required keyinformation and action points to the Team and across the Group.
- Maintain the financial administration for department including: raising purchase orders reconciling invoices monitoring expenditure against contract costs follow up outstanding invoices and liaise with the finance team to ensure accurate purchase order record keeping
- Liaise with third party supplier contractors monitoring performance against Key Performance Indicators KPIs and Service Level Agreements SLAs
- Attending monthly supplier review meetings.
- Act as first point of contact within the department during working hours to ensure phone calls are taken and queries are dealt with in a time affective manner
- Provide other administrative and operational support to Property team and other departments as and when requested
- Manage all incoming mail.
- Type minutes with accuracy and circulate in a timely manner.
- Attend meetings and minute take where required.
- Analysing Reports Andndash; extraction of data for management reports Health Andamp; Safety
- Ensure that supplier and contractor vetting Risk Assessments Method Statements Permit to Work and Construction processes are up to date and compliant.
- Responsible for all data entry on EWMG systems
- Maintain both soft and hard filing systems ensuring consistency and support management team where required.
- Maintain EWMG Compliance hub ensuring training inductions examination data entry Andamp; certificates are kept up to date and compliant
- Support the Facilities department in delivering a consistent and efficient service across the site
- Ensuring that all Planned Preventative Maintenance PPM schedules are up to date and that any remedial workss are undertaken quickly.
- Property maintenance desk monitoring and responding to job requests including liaising proactively and reactively with other staff and subcontractors.
- Support with the T100 system including data entry.
- Assistance with any other task as directed.

**Salary**: Up to £25,000.00 per year