Executive Assistant

3 weeks ago

Edinburgh, United Kingdom University of Edinburgh Full time

**The Opportunity**:
As part of the School Office team, the post-holder will provide administrative support to the Director of Professional Services, Deputy Director of Professional Services, Director of Research and Director of Commercialisation & Industry Engagement, including dealing with diary management, organisation of meetings and seminars, providing administrative support for committees and routine administrative tasks and business processes.

This post is open ended (permanent) and full-time (35 hours per week). We are open to considering requests for hybrid working (on a non-contractual basis) that combines a mix of remote and regular on-campus working.

**Your skills and attributes for success**:
**Essential**:

- Vocational qualification (N/SVQ 3, ONC or equivalent) plus work experience in a relevant role supporting senior management OR School education to standard grade or equivalent plus relevant work experience.
- Demonstrable experience of working in a comparable role supporting senior management, including managing complex diaries.
- Proven experience of working effectively in a team.
- Ability to confidently and proactively work independently, to use initiative and prioritise own work.
- Strong organisational and time management skills, with the ability to multitask and cope well under pressure.
- An appreciation of the need for tact and confidentiality.
- Analytical and problem-solving skills and a proactive approach to seeking out information.
- Excellent interpersonal and communication skills (both written and verbal) and at ease when dealing with a wide range of stakeholders from top-level executives to students.
- Maintain a high level of accuracy and attention to detail.
- Previous committee clerking and meeting support experience.
- Excellent IT skills, an experienced user of Word, Outlook, Excel, Teams and SharePoint. Demonstrated ability and willingness to learn new skills, particularly digital skills.

**Click to view a copy of the full **job description **(opens new browser tab)

**As a valued member of our team, you can expect**:

- A competitive salary of UE05 £25,742 to £29,605 per annum (A revised salary range for this grade of £27,979 to £32,332 is planned to take effect from Spring 2024)
- An exciting, positive, creative, challenging and rewarding place to work.
- To be part of a diverse and vibrant international community
- Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our **staff benefits page **(opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits.

**Championing equality, diversity and inclusion**

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our **right to work webpages **(opens new browser tab)

On this occasion the University will not consider applicants requiring sponsorship for this role. International workers will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.

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