Administration Assistant

2 weeks ago

StokeonTrent, United Kingdom Endon High School, Leek Road Full time

**JOB DESCRIPTION**

**Job Title**: **Administration Assistant - Attendance**

**Grade**: **5**

**Salary**: **SCP 16 - SCP 20**

**Conditions of Support Staff Contract of Employment**

**Responsible to**: **Leadership Team**

**Statement of Purpose**

To work under the direction and guidance of senior staff to provide general clerical and administrative support to the school in relation to the attendance of pupils at the school.

**Supporting Pupils**
- To telephone parents to ascertain the reasons for students’ absences, including calls in relation to vulnerable students.
- Follow up outstanding absences in liaison with staff and parents.
- To liaise with appropriate internal/ external stakeholders with regard to attendance.
- Follow up on absent students and ensuring effective communication.
- Sign in late pupils and endorse school policy concerning punctuality.
- Liaise with the Designated Safeguard Lead where necessary
- Assist with student welfare duties as required
- Undertake appropriate support in relation to attendance welfare visits
- Answer routine face to face and telephone enquiries in relation to pupil attendance and absence
- Undertake appropriate administration duties in relation to reduced timetable students, or managed move etc.
- Provide advice and guidance to staff, pupils and others.

**Support to the Organisation**
- Produce regular attendance reports.
- Completing routine forms, responding to routine correspondence.
- Maintain manual and computerised records/management information systems.
- Produce lists/information/data as required, e.g. Absence data.
- Liaise with appropriate senior staff and the Education Welfare Officer allocated to the school on a regular basis with regard to student absence.
- Undertake routine administrative procedures, e.g. produce official registers.
- Contribute to the planning/development/organisation of support service/ procedures/policies in relation to attendance.
- Routine administrative procedures. Provide complex data analysis with regard to persistent absenteeism from students and keep the appropriate PPC, Senior Leader informed via constant tracking via early indicators.
- Monitoring attendance to lesson via appropriate system e.g. lesson monitor.
- Tracking students’ attendance using red, amber, green, which will pick up early indicators for students falling below required attendance.
- Contribute to the planning, development and organisation of support service systems/procedures/policies.
- Supervise, train and develop staff as appropriate.
- Manage manual and computerised record/information systems.
- Analyse and evaluate data/information and produce reports/information/data as required.
- Undertake typing and word-processing and complex IT based tasks.
- Operate relevant equipment/complex ICT packages.
- Undertake administration of complex procedures.
- Complete and submit complex forms, returns etc., including those to outside agencies e.g. DCSF.

**Support to School **(this list is not exhaustive and should reflect the ethos of the school)
- Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
- Be aware of and comply with policies and procedures relating to child protection, health, safety, and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of, support and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of the school.
- Appreciate and support the role of other professionals.
- Attend and participate in relevant meetings as required.
- Participate in training and other learning activities and performance development as required.
- Assist with pupil needs as appropriate during the school day.
- **Note**_
- **The job holder will be expected to undertake any other duties which are not**_
- **specifically listed but are within the remit, responsibility and accountability of the job.**_

**Person Specification**

**Minimum**
**Criteria ** **Measured**

**Criteria by**

**for Two**
**Ticks
- ** APP/I/ASS

**Qualifications/Training**

APP/I
- NVQ 3 Business and Administration or equivalent qualification or at least 2 years in relevant discipline
- Educated to GCSE Level 9-4 in Mathematics /English

**Knowledge/Skills**

APP/I
- Some experience of working in a similar office environment
- Some experience of dealing with customers in a front facing and telephone manner
- Experience of producing letters, spreadsheets, reports etc. using Microsoft Office or similar
- Very good numeracy/literacy skills.
- Effective use of ICT and other specialist equipment/resources.
- Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation.
- Ability to relate well to children and adults.
- Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these.
- Good organising, planning and prioritising skill

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