Executive Assistant

2 days ago


Oxfordshire, United Kingdom NHS Professionals Full time

**Are you an experienced Executive Assistant seeking work in the Oxford area??**

Oxford University Hospitals (OUH) is a world-renowned centre of clinical excellence and one of the largest NHS teaching trusts in the UK.They became a Foundation Trust on 1 October 2015 and believe that this will enable them to work more effectively in partnershipwith their patients and their local community to provide high quality healthcare.

They provide a wide range of clinical services, specialist services (including cardiac, cancer, musculoskeletal and neurological rehabilitation) medical education, training, and research.

Would you like to be part of a Trust that value, recognise and celebrate staff members? Who work as a team to provide a high-level service? If yes, Oxford University Hospitals is the place for you.

We have a temporary opportunity available for an**Executive Assistant** in the **Chief Exec's Department**. This role is based at the **John Radcliffe in Oxford (Headley Way, Headington, Oxford OX3 9DU)**

The hours for this role are Monday - Friday 37.5 hours per week 9.00am - 5.00pm

After the first initial 2-3 weeks remote working is available 2-3 days per week and number of remote working days can be negotiated

We are looking for someone who can start ASAP for 3 - 6 months with possibility of extension

**This is a Band 6 role paying £19.96 per hour**

The Executive Assistant role consists of comprehensively supporting the Oxford University Hospitals NHS Foundation Trust's Executive Directors. Ensuring the Executive Director's Office is managed in a confidential, effective, and efficient manner.

The primary focus is to ensure the Executive Assistant enhances the Executive Director's effectiveness by providing information management support and in representing the Executive at all times.

The role requires an enthusiastic and highly adaptable approach to working in a dynamic and demanding environment, and in maintaining effective relationships with key internal and external stakeholders.

**Duties to include**:

- Diary Management - Manage Executive Director's diary, ensuring meetings are fit for purpose and the Executive Director's time is efficiently spent
- There will be conflicting priorities and the EA will need to be able to concentrate for long periods of time and be able to cope under pressure
- Meeting agenda preparations, transcribing and minute taking
- Dealing with correspondence and responding as appropriate
- Understanding the Executive Director's short, medium and long term priorities and assist in shaping the agenda accordingly
- Managing difficult conversations (at all levels) in a tactful yet confident manner; understanding the importance of delivery and meeting tight deadlines.
- Setting up telephone/videoconferencing facilities for meetings, sharing technological advancements as necessary with the team and support the roll out of new technology
- Project Management lead on designated projects as assigned by the Executive Director, ensuring alignment on planning, implementation, and communication across the Trust
- Business Management: Compose management reports/ briefings for the Executive Director.

**Skills required**:

- Strong Administration experience, including confident with minute taking
- Professional and approachable person
- Background in HR would be highly advantageous but not essential
- Good computer knowledge, especially on Microsoft Office Programmes
- Advanced keyboard skills
- Must adhere to confidentiality - everything within their remit should be treated as highly confidential
- Must have strong written communication skills
- Someone who has strong attention to detail
- Someone who can work independently and in a fast paced and demanding environment is essential

**In return for your hard work commitment NHS Professionals (NHSP) can offer you some fantastic benefits**:

- Competitive Pay Rates - work this week, get paid next week
- First choice of placements at over 50 NHS Trusts in England
- Dedicated consultants
- Flexible working options
- Free DBS and free training
- Build holiday allowance
- Support when you need it - 24/7 365 days
- Stakeholder pension scheme

**Who are NHS Professionals?**

NHS Professionals (NHSP), owned by the Department of Health and Social Care (DHSC), works in partnership with hospital trusts to provide a bank of highly skilled temporary workers who want to work flexibly within the NHS.

Working through the NHSP bank means Trusts don't have to rely on expensive agencies. Right now, we have over 126,000 members registered on our bank from various roles, grades and specialities, saving the NHS over £70 million each year. This money is thenreinvested back into the NHS.

Register today for various flexible working options and long-term placement opportunities.

**We look forward to hearing from you soon.


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