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Executive Assistant

9 months ago

Oxfordshire, United Kingdom 19 London Full time

We have an incredible opportunity for an experienced and highly diligent Executive Assistant to support a creative ultra-high-net-worth individual - this is a varied and dynamic role, supporting the principal in all aspects of their professional life.

Assisting with running a busy studio - you will be responsible for managing their busy diary and inbox, meeting preparation, and organising all their international business travel and logistics. You will be experienced in researching projects and project management, coordinating the activities of multiple staff members across the business and liaising with external stakeholders such as publishers, galleries and agents.

**KEY RESPONSIBILITIES**:

- Assist in running a busy studio across multiple locations
- Complex diary management, scheduling meetings, creating agendas, and managing all professional and personal appointments
- Gatekeeper to the principal
- Managing relationships with the principal’s business contacts and professional stakeholders
- Researching projects
- Project management
- Event planning
- Managing deliveries, post and couriers as required
- Oversee vendors, and manage bills and expenses both business and personal
- Travel booking both domestic and international - flights, hotels, cars, logistics
- Coordinating repairs and maintenance at office and studio locations
- Ad-hoc duties as required

**ESSENTIAL CRITERIA**:

- Multiple years’ prior EA experience working in a similar role for a high-profile/UHNW/successful principal
- Very proactive and adaptable
- Hardworking, driven, and service-orientated
- Highly organized, efficient and logical
- Assertive and resilient
- Discrete, loyal and professional
- Great communicator
- Strong attention to detail
- Calm and polite
- Fluent in English - in both written and spoken
- Excellent checkable references

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Oxfordshire: reliably commute or plan to relocate before starting work (required)

Work Location: In person