Office Administrator/receptionist

5 months ago


Solihull, United Kingdom Hofer Powertrain Products Full time

**Job Description - Adminitrator**

**Responsibilities - Administrator**
- Scanning and filing documents for each department
- Ensuring office items such as monthly bills are collated and sent over to Finance
- Assisting with HR administration for new starters, appraisals, exit interviews
- Ad hoc Administration duties

**Responsibilities - Receptionist**
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Setting up the board rooms for key meetings - coffee / teas and ensure the board room is prepared for customer meetings
- Order and delivery lunches to meeting rooms
- Administration duties within all the departments
- Perform other clerical receptionist duties such as filing, photocopying,
- General Administration duties.

**Requirements**:

- Proven work experience as an Administrator, Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment (e.g. Scanners and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organisational skills
- Multitasking and time-management skills, with the ability to prioritise tasks
- Customer service attitude

**Minimum Qualifications**:

- **Minimum 5 GCSEs A-C (or Equivalent) University**/college degree is an asset. Familiarity with phone systems. Previous experience with Microsoft Office software is vital. SAP knowledge would be beneficial

**Job Types**: Part-time, Permanent

**Salary**: £12.00-£13.00 per hour

Expected hours: 24 per week

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- Health & wellbeing programme
- On-site parking
- Sick pay

Schedule:

- Day shift

**Experience**:

- Administrative: 2 years (required)

Work Location: In person



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