Commercial Administrator

3 weeks ago

Birmingham, United Kingdom G Communications Full time

To support the business within the Purchasing and Finance Departments on a daily basis, providing a high level of service to both internal and external customers.

As the Commercial Administrator, you'll be responsible for ensuring the most profitable supply and stock-holding efficiency of products to meet the business requirements, whilst supporting the Finance Department in analysing costings and driving supplier PO accuracy and delivery.

**Key Responsibilities**

**Genuine - Your Team**:

- Liaise with internal departments regarding lead and delivery times.
- Work with Purchasing Team to obtain pricing for review on large tenders/RFQ.
- Ensure Internal departments can trust the integrity of the data on the company’s system.
- Liaise with Transport companies to ensure costings are accurate and are passed on to the customers with correct margin.
- Drive Credence / Finance queries to allow supplier invoices to be processed in a timely manner.

**Gritty - For Our Customers**:

- Provide first class service and maintain a high level of professionalism at all times whilst keeping the customer/supplier fully informed.
- Improve the customer experience and assisting colleagues by knowledge sharing.
- Be responsible for obtaining POD’s for both inbound and outbound deliveries to support invoicing.

**Ground-Breaking - Our Products & Services**:

- Escalate any price increases to the Purchasing Co-Ordinator and Purchasing & Product Development Manager.
- Ensures best pricing to customers and margin to G Comms.
- Ensure G Comms stock is ordered correctly, avoiding shortages and surplus.
- Monitor G Comms stock levels via a system generated report. Place orders for product when prompted by the report. POs for third party transport will need to be checked and raised.

**Green - G Comms Safety, Health, Environmental and Quality**:

- Compliance to H&S/Quality regulations and procedures to ensure the safety of all site personnel.
- Maximise carriage savings whilst reducing our carbon footprint.
- Have a clear understanding of the Company's policies and processes and the vision of how the Company carries out its work.
- Take care of your own H&S and that of your colleagues.
- Follow instructions given by those responsible for H&S.
- Report all hazards immediately to your manager.
- Report all accidents and near misses using iAuditor.
- Do not misuse or interfere with any equipment provided for your health and safety.
- Never put yourself in a situation that could cause injury to yourself or others.
- To set a good personal example in relation to health, safety and the environment.
- Inform any visitor / contractor under your control of emergency procedures and relevant hazards.
- To co-operate so that we as individuals and as a business can fulfil our legal duties e.g., comply with our health, safety, quality and environmental rules.
- Be fully aware and compliant with the G Comms environmental policy.
- Be responsible for good housekeeping and ensure that all defects and unsafe conditions are promptly reported and rectified.

**Goal Orientated - Role Specific Duties**:

- Maintain and update company records to ensure we remain ISO compliant.
- Monitor and expedite lead times ensuring G Comms internal system is accurately and efficiently updated, while escalating any critical delays to the Purchasing Coordinator & Product Development Manager.
- Build relationships with key suppliers.
- Perform stock transfers as and when required.
- To assist with external audits.
- Ensures the smooth running of each account. Work with Purchasing Co-Ordinator to produce supplier audits and monitor performance.
- To assist with obtaining pricing, lead-times and any relevant information related to new enquiries including Tenders and RFPs/RFQs
- Work with Purchasing Team to obtain pricing for review on large tenders/RFQ
- To conduct any ad hoc duties as required by the Purchasing & Product Development Manager to ensure the department achieves its goals.
- Accurate filing of documentation such as Order Acknowledgements.
- Speed up the locating of documents and standardization of file names.
- Order consolidation and frequency.
- To be a G Comms ambassador and to promote our successes, our culture and enhance our internal and external customer experience.

**Qualifications / Certification and Licences**
- GCSE’s and a good level of education

**Knowledge & Experience**
- Knowledge of relevant Business Operating Systems
- Effective Communicator
- Effective problem solving skills
- Ability to manage workload effectively and prioritise
- Effective Decision Maker
- Flexibility to support customer changing demands
- Effective Negotiator
- 100% Attention to Detail
- A good understanding of Microsoft Office particularly Excel and Word

**Behaviours & Attitude**
- Results focussed
- High personal values
- Organised
- Continuous improvement mind-set
- Team player

**Job Type**: Permanent

**Salary**: £21,000.00-£23,000.00 per year

Schedule:

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