Commercial Administrator

2 weeks ago

Birmingham, United Kingdom S Guest Consultancy Services Ltd Full time

We are currently recruiting for Commercial Administror to work within a busy construction environment, based in Quinton

Responsible for the management of support services within the Group Commercial Team.

Specific duties and responsibilities of the role Coordinating support to the Commercial Team
- Provide day to day support on administration tasks for the Commercial Team
- Coordinate data and information relating to submissions as well as analysis in order to collate both financial and quality elements of bids
- Communication of Pricing Documents to the Central Bid Team in order to be uploaded
- Understanding the fundamental principle of deadlines for tender clarifications, tender due dates, tender standstill periods etc
- Liaise with Head of Procurement in relation to price lists and supplier quotations etc
- Organise Teams Calls in relation to large and/or key bids, regular Commercial Team meetings, project specific issues, strategic considerations, legal matters etc
- Organise travel and hotel arrangements for members of the Commercial Team
- Maintain records of Holidays and Sickness Absence
- Circulate updated Commercial information as required - Contract Documentation, Terms & Conditions and other similar documentation
- Assist with compiling presentations and other means of enhancing our opportunity of securing business in relation to Tender Evaluation processes
- Involvement in setting up jobs
- Arranging the placing, verification, receipt and post of orders for Purchase, Plant and Sub Contractors
- Verification and receipt of Purchase and Sub-Contract Orders
- Checking and receipt external plant worksheets
- Assisting in resolving queries raised by a Head Office Team (eg Credit Control, Purchase Ledger) in a timeous manner.
- Assisting with raising and posting of Sales Invoices and Credit Notes
- Ensure compliance with all Management System processes including GDPR, Group Policies, QMS, EMS and H&S in line with guidance from Compliance Team
- Ensure Compliance Team communications are disseminated to the Commercial Team
- Initiate and follow new employee starter process
- Record new start information and forward to Head Office
- Administration experience is essential
- Excellent IT skills with a solid understanding of Microsoft, Windows and Outlook packages

**Salary**: £25,000.00-£30,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Birmingham: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Reference ID: Commercial Administrator

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