Senior Commercial Administrator

3 weeks ago

Birmingham, United Kingdom International Automotive Components Full time

International Automotive Components Group (IAC Group) is a leading global supplier of automotive components and systems, including interior and exterior trim. Our product portfolio spans across automotive components and systems, including instrument panels, console systems, door panels, headliners and overhead systems to automakers around the world. The company has approximately 60 total locations in 19 countries and employs more than 17,000 people globally.

At IAC, it's what's inside that really drives us. We bring over 160 years of automotive expertise to the forefront in crafting beautiful interiors that help to differentiate vehicles in the marketplace. We believe our employees to be our greatest asset and excited to confirm the below opportunity to join our team:
**Senior Commercial Administrator**

Main purpose of the job:
Support the Business Management (BM) Team in administrative and coordinating tasks.
Including liaising across other Teams to ensure effective and timely completion of the
principal accountabilities.

Main missions and results:
Customer Piece Part Orders:

- Download of Purchase Orders (PO) from Customer Database(s) ~ Daily Task.
- Entry of PO details on relevant tracker documents, to confirm receipt and correct/incorrect, confirming against BM quotation, as necessary.
- Advise BM of receipt and any issues.
- Upload to IAC system for internal processing (IDTS).

Customer DSS (Directed Source Supplier) Piece Part Orders ~ Purchase element:

- Process Customer PO into IAC PO to supplier.
- Process DSS New/Change Parts through Engineering Change System to release PO to Supplier.
- New Supplier set up, when necessary.
- General DSS Supplier Accounts administration.

Customer Tool/Lump Sum Orders:

- Download of Purchase Orders (PO) from Customer Database ~ Daily Task.
- Entry of Tooling PO details on relevant Program PO/Invoice Tracker to confirm receipt and correct/incorrect, confirming against BM quotation, as necessary.
- Entry of Lump PO details on relevant PO/Invoice Tracker to confirm receipt and correct/incorrect, confirming against BM quotation, as necessary.
- Advise BM of receipt and any issues.
- Distribute Lump Sum POs to BM Team, as necessary.

IDTS - Information Data Transfer System:

- Upload of Customer Purchase Order details with 100% accuracy.
- Entry of any Inter-Company Sales prices as advised by BM Team. This may include calculation of Inter-Company price using cost standards.
- Ensure timely progress through Approvals system, chasing Stakeholders, as necessary.

Invoicing:

- Raise invoice requests as directed, with 100% accuracy, ensuring correct Accounting Codes applied.
- Create & maintain any Trackers identified as necessary
- Using Tracker flag to BM when an invoice is due for creation and monitor situation.
- Monitor payment of invoices, confirming with Accounts ahead of due date that payments will be on time, support BM (with direct Customer contact if necessary) to achieve payment on time.
- Assist the finance team with audits; accessing information; investigating queries.
- Support Program Team with creation of supporting documents (such as Schedule of Tooling) to enable smooth payment process.

AS400 Report generation:

- Generate monthly report of revised Purchased Part prices, confirming what has driven price change (ECN; Supplier negotiation; etc.), challenge and investigate output as necessary inform BM Team of confirmed changes.
- Have full understanding of reports available and support BM Team with their generation and manipulation as required.

Commercial Reports:

- Monthly update Margin Report - from QMS files.
- Monthly update Commercial Recovery - from QMS Files, confirm with BM data.
- Monthly APR Roll Up by Program - with delta explanation from QMS.

General (but not exhaustive) activities:

- Supporting BM with administrative tasks such as creating and maintaining tracking

documents.
- Support and find resolution to administrative problems.

Preferred skills and experience:

- Excel: Intermediate level user - ideally able to create, manipulate & troubleshoot graphs and pivot tables.
- Word & PowerPoint: Intermediate level, with no essential specific knowledge.
- GCSE level C minimum in Maths & English.
- Knowledge of MRP systems.
- Experience in similar manufacturing support service environment preferred.
- A proactive attitude with a desire to improve processes and progress within the Business.
- Ability to communicate efficiently and effectively across all Business Levels both internally and

externally.
- Flexible to change of priorities at short notice

What You'll Get:
You will receive a competitive salary ranging plus company holiday pay.
- IAC is an equal opportunities employer and committed to eliminating discrimination and encouraging diversity amongst our workforce. Our aim is that our workforce will be truly representative of all sections of society and each employee feels respected and able to give their best. We oppose all form

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