Admin Officer

2 weeks ago


Newport, United Kingdom Vibe Recruit Full time

Job Title:
- Admin Officer- Contract Type:
- Permanent- Location:
- Newport- Industry:
- Administration and Office Support- Reference:
- HQ587_1692183944- Contact Name:
- Naomi Gibbs-
- Job Published:
- 16 August 2023 Job Description

Vibe Recruit's client is looking to recruit an Admin Officer on a full time, permanent contract. You will provide administrative support within the HR and Finance remit of the organisation along with general administration across the business.

**Location: Newport**

**Salary : £25,000 - £28,000 depending on experience.**

**Hours of work : 37.5 hours a week. Hybrid working 2 days home, 3 days office. (Flexible on working hours).**

**28 days holiday per year rising by 1 per year to 33 days at 5 years service. Birthday day off, 4% employer contribution pension scheme.**

**Duties and Responsibilities***

**HR**
- Administer and maintain the HR system - Bright HR
- Onboarding of staff (letters of employment, COE's etc)
- Administer staff clocking in system, including collating data for overtime payments and monthly payroll.
- Maintaining absence management system
- Minute taking at disciplinary and grievance hearings

**Finance**
- Administer purchase order system, ensuring these are signed off before ordering
- Placing orders for the company
- Assisting the commercial recycling department in implementing new software for maintaining commercial clients and their collections - including integration with finance invoicing

**Misc. Administration**:

- Taking minutes at staff meetings
- Scheduling meetings/room bookings/events for the company
- Assisting with funded projects administration and reporting
- Answering the main phone line and transferring calls

***

**Essential Qualities**
- Low level HR or Finance qualification
- High attention to detail
- Quick learner
- Experience within an office environment - ideally in a role involving people services
- Work effectively in a team, great communicator with a positive attitude
- High level of competence in IT tools including word and excel
- Discretion and confidentiality

***

**For more information, please contact Naomi on 07506 949615.



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