Office Coordinator

2 weeks ago


Newport, United Kingdom Architectural Timber Solutions Full time

**Your responsibilities will include**:

- Liaising with team members including management, finance, office staff and joiners
- Overseeing weekly time sheet data - Input onto weekly jobs
- Inputting data from time sheets onto Xero
- Process purchase invoices - Match to PO, Resolve queries, Chase invoices/credits
- Reconcile supplier statements
- Customer payment dates
- Chase CIS deduction statements
- Raising purchase orders promptly and accurately, following the order process from authorisation to delivery identifying any discrepancies
- Maintaining spreadsheets
- Inputting data from purchase orders onto Xero
- Provide support with implementing stock control procedures
- Filing paperwork manually and electronically
- Answer and direct phone calls - Passing information as required
- Any other support deemed reasonable by the office manager

**Requirements and skills**:

- Proven administration experience
- Excellent attention to detail
- Proficient IT skills which include knowledge and experience of Microsoft software;
- Willingness to learn and use new software platforms;
- Ability to organise work, self-motivated, enthusiastic and able to use own initiative;
- Ability to work well both as a team and individually;
- Effective communicator
- Excellent telephone manner
- Data inputting skills

**Job Type**: Permanent

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

Reference ID: Admin


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