Executive Assistant to CEO's Office

3 weeks ago

London, United Kingdom Informa Global Support Full time

Company Description

At Informa Global Support, we’re about connecting businesses and professionals with knowledge. From cutting-edge research to specialist digital demand, our reach is extensive. We’re the power behind a range of fantastic brands such as FAN EXPO, Omdia, World of Concrete and many more. Through cutting edge research we’re here to champion specialists by helping people learn more, know more and do more.

As those businesses grow and develop, so will the opportunities for you to grow and develop within Informa Global Support. We’re passionate about building for the future - and want your future to be with us. Because we know you’re hungry to expand your skills by embracing new experiences. And all the while you’ll be supported by a community of talented and like-minded colleagues, where openness is encouraged and a can-do attitude is the norm.

**Job Description**:
We have a fantastic opportunity for an Executive Assistant to join our Group CEO Office and work alongside our Group CEO's Executive Assistant to provide a full secretarial and administrative service. As an integral part of our team, you will provide comprehensive support, ensuring the smooth operation of the office through effective planning and efficient administrative systems.

We are looking for a collaborative individual who thrives on teamwork, yet possesses the drive and independence to take the initiative. In this role, you will proactively and confidently navigate a variety of people, tasks, and situations. Juggling multiple priorities will be second nature to you, and you'll relish the opportunity to excel in a fast-paced environment.

Key responsibilities include:

- Manage complex diaries across a number of time zones. Advanced MS Outlook essential.
- Managing mailbox with efficiency and discretion at all times.
- Answer multiple phone lines and taking messages, if necessary
- Manage the processing of invoices via SAP (online system). Training will be provided.
- Manage the processing of expenses via Barclaycard Spend Management (online system). Training will be provided.
- Arrange both internal and external meetings and when required collate and issue agendas.
- Book meeting rooms, including refreshments.
- Arrange lunches for internal meetings.
- Notify Front of House (FoH) of external visitors.
- Organising global conference calls - both audio and video as necessary, again across a number of different time zones.
- Extensive domestic and international travel, accommodation and visa arrangements.
- Significant personal administration,
- Building strong relationships with all levels across the entire Group and key external stakeholders, both in the UK and internationally. Key relationships for this role will be with EA/PA’s across the commercial divisions and Global Support functions.
- Flexibility to cover senior EA’s absence, as and when required.
- Support in preparing presentations, often at short notice. Intermediate user of MS PowerPoint essential; advanced user capabilities preferred.
- Support in preparing reports. Advanced user of MS Word essential.
- Support broader Corporate Development team on an ad hoc basis

**Qualifications**:

- Excellent verbal and written communication skills
- Strong interpersonal skills with an emphasis on working within a team spirited environment.
- High standards of accuracy, quality and attention to detail.
- Willingness to provide and accept feedback
- Strong literacy and verbal reasoning and proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars.
- Strong planning and organisational skills, able to adapt and respond to the unexpected.
- Confident, proactive, self-motivated and organised approach.
- Reliable, responsive, discrete, confidential and diplomatic.
- Calm under pressure of short deadlines and unexpected change of plans
- Comfortable in a fast-paced environment with multiple tasks and projects at hand.
- Ability to structure own time and create transparent approach to workflow management.
- Problem-solving/ solution orientation.
- Good eye for detail and commitment to high quality outcomes.

Additional Information

Just as no two days are the same, at Informa Global Support we recognise that no two people are the same, putting diversity and inclusivity at the heart of what we do. This doesn’t happen by chance. We actively work to create a shared culture. It’s a place where individuals bring their own experience and insights to discover new opportunities and build a varied career. We want you to thrive as part of a fantastic community. We champion _you._

**Why work at Informa?**
- Learning and development plan to assist with your career development
- 25 days annual leave, 4 days for volunteering and a day off for your birthday
- Competitive Benefits
- Work with high quality specialist products
- Bright and friendly staff who are all “expert’s experts” and additi

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