Executive Assistant and Office Manager

4 weeks ago

London, United Kingdom Frazer Jones Full time

Main Purpose of the Role: As a pivotal member of the team and organization, you will provide unparalleled support to the CEO and Directors, ensuring their administrative needs are met seamlessly. Your role will encompass diary management, travel coordination, and drafting crucial business communications, allowing their leaders to focus on driving the firm's success.

Role Description:

CEO & Directors Support:

Take charge of intricate diary management, meticulously organizing meetings and travel arrangements.

Craft compelling business communications and presentations, including essential Board papers.

Handle all aspects of business travel, ensuring adherence to the firm's Travel & Expense Policy.

Cultivate relationships with key stakeholders, fostering seamless collaboration with Board members, regional offices, clients, and vendors.

Events:

Spearhead the planning and execution of high-profile events, including their annual client cocktail party attended by over 1,000 guests.

Coordinate Board Away Days, client golf days, and engaging marketing off-sites and customer events.

Organize social gatherings, townhalls, and festive celebrations, enhancing team cohesion and morale.

Office Management:

Lead the completion of office refurbishments, ensuring a modern and efficient workspace.

Supervise a dedicated Office Assistant, providing guidance and support in daily operations.

Oversee procurement and budget management for office expenses, optimizing resources.

Build and maintain strong relationships with key stakeholders, including MCIE Facilities Management.

Maintain the firm's intranet facilitating seamless communication and collaboration.

Manage travel bookings for the entire TML office, adhering to established policies and procedures.

Ad Hoc Projects:

Collaborate with the COO on monthly dealer statements and holiday reconciliation initiatives.

Support Marketing by sourcing and updating branded giveaways, contributing to their brand's visibility.

Work closely with the IT team on electronic approval processes and SharePoint applications, ensuring seamless workflow.

The successful individual will also be part of a dynamic team driving innovation and excellence.

Please apply asap to be considered.

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