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Facilities Administrator

2 months ago

Slough, United Kingdom Macro Group Full time

Facilities Administrator Ref: 32198 Slough Berkshire England (Part time)

The Opportunity

We are looking for a dedicated and detail-oriented Facilities Administrator to join our growing team.

As a Facilities Administrator, you will play a crucial role in ensuring that our facilities operate smoothly and efficiently. This position requires a proactive individual who can handle a variety of tasks related to the maintenance, safety and overall management of our physical work environment. You will be responsible for coordinating routine maintenance, managing facility budgets and implementing safety protocols to maintain compliance with regulations.

If you are passionate about facility management and eager to contribute to a positive work environment, we would love to hear from you.

Please note that this is a part time role working 4 days a week onsite.

Main Responsibilities

Providing support to the FM team.

Keeping security records updated.

Monthly access control report.

Parking permit and car log recording.

Hosting visitors.

Creating and issuing access passes, Business card and ID cards.

Managing CCTV.

Assisting in Security and H&S audits.

Carrying out cleaning audits on UK sites, includes site visits.

Housekeeping of main kitchen area.

Maintaining and cleaning coffee machines.

Ordering and stock checking for kitchen & cleaning consumables for all UK sites.

Supporting team on the contract, for lunch, holiday and sickness cover for reception & post room duties.

Assisting in raising purchase orders and onsite contractors.

Managing and completing DSE assessments.

Maintaining COSHH and Datasheet records.

Conducting and completing DSE Assessments

Supporting admin tasks record keeping, archiving, team folders.

Assisting during events, catering and set-up.

AV Audio visual support.

Completing required on-going training courses.

Regional support for invoicing & PO processing.

Covering workplace coordinator when required.

The ideal candidate will have:

Previous proven experience in an administrative role.

Able to work as part of a team or as an individual in varying environments.

A good level of IT literacies around Word, Excel and PowerPoint.

Good organisation skills.

Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be suitable for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please do make us aware