HR Coordinator

4 weeks ago

Coleshill Warwickshire, United Kingdom Industria Personnel Services Full time

Logistic HR Coordinator

Logistics HR Coordinator (AGY - Industria Personnel Services)

Our client prides themselves on fostering a culture of innovation and collaboration. As an HR Coordinator, you will play a pivotal role in shaping their brand and driving their success. Your ideas will be valued and your contributions will make a real impact on the business.

The job is a temporary, on-going, full-time position which can lead to a permanent position.

32 hours work per week.

£26,780 Pro Rata

Working Hours

Flexible working hours

Monday to Thursday – 09:00 – 18:00

or

Monday to Friday – 09:00 – 16:00

Rates of pay:

£12.88 per hour (Weekly Pay)

£21,424 per annum (Annual Salary)

Job Role

Purpose

The purpose of this role is to be pivotal in ensuring the organization functions effectively and efficiently. You will achieve this by delivering high-quality administrative, HR, and facilities support across all departments. Reporting to the HR Manager and providing direct support to the Managing Director, you will work closely with the entire management team, offering tailored assistance wherever needed.

Key Responsibilities

Develop, implement and maintain company systems and processes to support the effective organisation and management of the business.
Maintain and manage electronic document storage systems for corporate documents, records and reports.
Support the continuation and development of our Investors in People and ISO accreditations
Support with continuous improvement suggestions and all related communications and feedback on implementation across the business.
Develop a good understanding of all company policies and procedures for internal products and services and to be able to support communication to the business ensuring accurate version control is maintained across the controlled document directory.
Support the internal reward system including Employee of the Month, Good Catch, Invalid Claims and any other incentive scheme also ensuring all benefits for company event invites, birthdays and service awards are managed.
Support with the onboarding of new employees into the business and the company induction programme.
Maintain the HR information system, to ensure all employee records are complete and up to date ensuring data protection compliance.
Book and maintain records of training and development needs and all external training and certifications.
Oversee and manage the administration of all Health & Safety checks and liaise with line managers where required to ensure they are completed.
Ensuring all H&S system training is completed, and all system log ins are up to date and communicated.
Update all company notice boards with the relevant up to date information.
Ensure all Health & Safety communications are distributed and signed off as required.
Ensure all Health & Safety Uniform and PPE is in stock and available as required.
Maintain a good level of stock of items required for the facilities, cleaning and hygiene equipment, stationery, and maintenance.
Ensure all contracts with utility suppliers are filed correctly and renewal dates logged, and reminders set as required.
Ensure all preparation for the ISO audits is completed and actions distributed to the relevant people.

Facilitate and communicate Monthly Toolbox Talks, based on a number of subjects generated from the H&S meetings.
To ensure that all elements of the contractor’s management process are adhered to including the supply and review of all relevant documentation such as insurance, RAMS & equipment operating certificate.
Ensure the management of the IAuditor software and that the process is followed across the business.
To support administration associated with upholding Investors in People and ISO accreditations.
Support with the collation of payroll information and the production of monthly HR salary documentation to be used by the external payroll service.
Keeping a record of all external training and certifications.
Ensure that all HR filing and archiving of leaver files is up to date, plus shredding of confidential data.
Update and maintain Evalu8 system.
Support the use of IHassco ensuring that training requirements are documented and stored correctly.
To undertake any other duties as and when necessary to meet the varying demands of the business and satisfy customer needs. This will include working on ad hoc projects as and when required.

Qualifications/Cert/Licenses

GCSE and good standard of education.
Knowledge, Skills and Experience

Experience developing and maintaining systems and processes to improve business efficiency.
Excellent organisation skills with strong attention to detail.
Proven ability to deal with confidential matters and with discretion.
Ability to manage assigned tasks in an assertive, efficient and timely manner.
Excellent problem-solving ability.
Proficient and confident in the use of all Microsoft packages including Excel, Word, and PowerPoint
Effective time management skills, able to cope under pressure in a busy and fast paced reactive environment.
Previous experience and/or an interest in HR is desirable but not essential
Training:

In-House Training will be supplied
Ability to commute/relocate:

Coleshill, B46: reliably commute or plan to relocate before starting work (preferred)
If you are ready to make a difference, we want to hear from you Please apply online now and let's embark on this exciting journey together

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