Secretary

2 months ago

Filton, United Kingdom Click Digital Full time

We are recruiting for a Secretary for a leading Aerospace organisation based in Filton, This is a Hybrid role with 3 days on site, 2 days remote.

Role Overview – To provide full secretarial/admin support to Ho Design 1AWD / Ho Stress 1AWS and their first reports.

Responsibilities

* Diary management including UK and transnational requests and requests from external suppliers. Define and anticipate needs when possible; organise / plan meetings; align with other assistants (stakeholders, functions)

* Approve My HR requests on behalf of the Ho Design 1AWD (time/holiday)

* Pro-actively book travel in a timely manner for the Ho Design 1AWD / Ho Stress 1AWS (and first reports if required) and ensure a pack for each trip includes an itinerary.

* Submit expenses for Ho Design 1AWD / Ho Stress 1AWS and are submitted in a timely manner.

* Approve expenses on behalf of Ho Design 1AWD / Ho Stress 1AWS

* Assist in the organisation of 1AWD / 1AWS team booster events, including involvement with input for workshops, planning etc. Be able to arrange quotes and create purchase orders.

* Set up the calendar for all regular 1AWD / 1AWS meetings, including transnational locations where required.

* Set up regular 1-1 meetings for Ho Design 1AWD / Ho Stress 1AW and his direct reports (recognising the transnational team).

* Assist in the 1AWD SQCDP

* Assist in the 1AWDA Engagement Ambassadors team, help facilitate activities.

* Assist in the management of the 1AWD website. Keep information up to date.

* Cover for 1AWx secretaries during absences

* Define and anticipate needs when possible; organize / plan meetings; align with other assistants (stakeholders, functions); manage MoM (e.g. follow up communication, actions), keep distribution lists updated

* Office focal point for IT and facility management; Support in organization of events, weblives; Handle relevant logistics for the team (office supplies).

Skill Set

* Previous admin experience

* Previous diary management experience

* Ability to work autonomously

This is an umbrella contract, the role is Inside IR35

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