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Admin Assistant

2 months ago

Filton, United Kingdom Insignis Remote Work Freelance Full time
Admin Assistant

Contract - Onsite - Upto 18.80 per hour Umb (IR35)

As an Admin Assistant you will be supporting the Group Schemes & Benefits Team is a friendly, busy team operating in a complex environment and looking after the strategy and its implementation for all our clients divisions and subsidiaries.
The team is dealing with a wide range of topics such as pension, life cover and income protection cover including dealing with financial data, technical queries and support to the business and members of the multiple pension schemes.


The role would provide project support, data analysis and support of the monthly and annual business as usual tasks to the team. No two days are the same so it is important the Group Schemes & Benefits Admin can adapt their worklist to meet the priorities of the team as well as maintain the ongoing day to day customer service delivery.
You will monitor and implement processes and controls for both internal and external providers and stakeholders in accordance with standard operating procedures to ensure an efficient, positive and easy-to-use experience for employees, HR teams and the wider business.

Key Accountabilities and Main Responsibilities:

  • Assist Head Of Group Schemes & Benefits UK with reporting and monitoring on essential core benefits data and headcounts
  • Assist Trustee Board with secretarial support proving technical understanding on a wide range of topics (investment, risk & governance)
  • Actively assists projects, with a focus on delivering quality inputs
  • Contribute to issuing member/ employee communications and ensure employee-facing materials (such as booklets, intranet sites) are up-to-date
  • Provides guidance and on-site support to employees, HR teams and the wider business.
  • Ensure the consistent and correct application of pension policy and processes in line with the Group Pension Scheme and Trustee guidelines.
  • Contribute to the implementation of the core benefits communication strategy.
  • Assists with regulatory change into operational policy and procedures.
  • Support Third Party Service Providers by responding to requests for information and handling sensitive cases.
  • Meet with Third Party Service Providers where required to ensure the efficient running of all schemes.
  • Organise and deliver events regarding pension provision as required
  • Dashboard, Group headcount reports, communication annual campaigns
  • Trustees & PCC secretarial support (minutes, arrangements for meetings and events)
  • Core benefits documentation available to HR professionals and employees to be reviewed and updates when required
  • Analyse data output, including contributions, member statistics

Essential skillsets:

  • Administrative experience
  • Microsoft office or google suite - professional level
  • Communication skills (written and oral)
  • Organisational skills / ability to prioritise

Apply today or Call Kirsty to discuss the role in more detail.