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Engineering Admin Assistant

3 months ago

Aberdeen, United Kingdom DH Recruitment Full time

Dh Recruitment, working in partnership with our client are currently recruiting for an Engineering Admin Assistant to join their team. Initially this is a temporary role expected to last at least 3 months, however there is the possibility that the role may become permanent there after.

This role is based in Westhill and normal working hours will be Mon - Fri 08:00am - 16:00pm.

Key Responsibilities and duties

Customer Support

* Handle initial support enquires and obtaining details of equipment serial numbers and faults.

* Share pre-hire equipment information

* Share various calibration certificates as required

* Raising RMAs for customer owned equipment for calibration and repair

Financial

* Raise purchase orders

* Raise Sales order for intercompany sales.

* Raise workshop quotes for rechargeable hire repairs and third party repairs and calibrations.

* Prepare final sales orders to recharging offshore personnel.

* Invoice Offshore personnel day rates + expenses.

General Admin

* Assist with collection, distribute and posting of mail

* Maintain accurate records of offshore timesheets

* Raise contracts for offshore personnel, book training and travel maintaining the relevant certification records.

* Create and maintain equipment packing lists and check sheets

* Maintain calibration registers

* Maintain Cable order register

* Follow up on external repair schedules

* Update workshop jobs with external costs

Experience and Qualification

* Certificate level qualification, ideally in a business subject is desirable

* Experience of devising administrative systems and processes and/or, of operating within formalised procedures and policies

* Experience of using Word, Excel and Outlook in the workplace to carry out a variety of tasks

Skills and Knowledge

* Knowledge of import and export regulations

* Attention to detail with good customer service skills

* Strong communication skills; e.g. copy writing, proof-reading

* Confident in using Word, Excel and Outlook in the workplace to carry out a variety of tasks

Competency requirements

Planning and organizing

* Sets clearly defined objectives

* Plans activities and projects well in advance and take account of possible changing circumstances

* Manages time effectively

* Identifies and organises resources needed to accomplish tasks

* Monitors performance against deadlines and milestones

An immediate start is available for the right candidate, please apply today if you are interested or for mor information please call Martin on (phone number removed)