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Admin Officer

2 months ago

Darlington, United Kingdom Brook Street Full time

Brook Street are working in partnership with HMPPS North East Regional Office in their search an Administrator to join their busy team.

- Monday to Friday 9am to 5pm

- £11.44 per hour (Weekly Pay)

- Address - Her Majesty's Prison and Probation Service | 9 Corporation Road | Darlington | County Durham | DL3 6TH

- The assignment is initially for 3 months - however will be a rolling contract which will most likely be extended.

Job description:

The job holder will be required to carry out the following responsibilities, activities and duties:

Business Services support Provide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager but which may include:

Absence management recording
Vetting administration and co-ordination
Appraisal, reward and recognition recording
Gift & Hospitality register updating
Training administration
Maintaining up to date divisional organisational charts
Health & Safety administrative support
IT - Change requests processing
Local information management using established Probation systems
Quantum point of contact
Procurement o I-Proc (requests)
Assisting with the design, development and maintenance of computerised and manual records
To work closely with the local senior management team to ensure that consistent processes are used within the local Probation teams
Assisting with the production of core process maps which detail operational Probation processes as well as processing and recording documents in relation to goods and services
Administering room bookings, meetings and events
Responding to external and internal telephone enquiries and personal callers
Hire Car Booking administration
General Office Administration
Handling printing requests
Circulating Alert office notifications as required
To use keyboard skills to produce and present documentation effectively
To respond to correspondence and queries as required
To record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlines
To organise and store efficiently paper based information
To deal with sensitive and confidential data in accordance with data protection requirements
To work closely with Shared Services to ensure appropriate protocols and procedures are followed

Please note, ALL short-listed candidates will need to provide full ID and Eligibility documents by email