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PA / Administrator

4 months ago

Gloucester, United Kingdom Manpower UK Ltd Full time

Role: PA / Administrator

Location: Gloucester

Salary: £17.21 per hour

About the role

To provide pro-active and coherent organisational assistance to their manager to optimise the proficiency of that manager. Provides a professional interface between that individual and their department, the company, and all external individuals agencies. Performs various duties of a responsible and confidential nature, often to deadlines. Maintains highly confidential information and files and effectively organises and expedites the flow of work through the manager's office

Key Responsibilities

The nature of the relationship between a Deputy Senior Head of Function and their PA demands
exceptional levels of trust and confidence to protect the integrity of the senior manager.
PAs will have minimal supervision on a day-to-day basis they are required to take initiative to ensure that tasks are met within acceptable timeframes.
The post holder will report specifically to a designated manager to ensure that conflicting priorities can be managed and for purposes of authorising expenses etc.
Any confidential and/or sensitive information which the PA comes across must be treated respectfully and with integrity.
Key interfaces must be managed, to ensure the smooth operational running of the manager's office.
PA support can be provided to more than one manager.

Qualifications

GCSE / National Qualification standards (or equivalent) especially English Language
RSA Grade II (or equivalent) Typing qualification
Organisational skills -can organise complete complex events considering business and personal priorities and best use of Manager's time.
Influencing skills can make things happen and get results without alienating others
People skills: maintains high level of mutual trust with the Manager(s), regularly liaises professionally with others
Previous secretarial / PA experience supporting senior managers
Proof of excellent organisational skills; be able to prioritise and enjoy working in a team environment as well as on their own
Be able to demonstrate problem-solving skills, taking initiative, strong interpersonal skills,

Specific Skills

Be able to maintain a cheerful temperament when under pressure
Quickly establishes a rapport with business managers, teams, and peers
Pays attention to detail
Ability to communicate effectively with all levels of the organisation both written and verbally
Recognises the need for and respects confidentiality
Is adaptable to new situations tasks and quickly learns new information
Ability to work to and achieve deadlines
Strong organisational skills and the ability to prioritise and organise own work to a daily/weekly schedule
Co-operates, works with, and supports team members to achieve team department goals.Experience

Previous secretarial experience using MS Office IT PackagesManpower UK is acting as an Employment Business in relation to this vacancy