Pa to Deputy Service Director

7 months ago

Gloucester, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

We have an opportunity for a PA colleague to join our team and provide support to the senior managers in the Mental Health and LD Inpatient Hospitals and Urgent Care Directorate.

You will have a proven track record of ensuring excellent administrative skills and the ability to plan, predict and respond to last minute demands. You must be resilient, confident and innovative in your approach to problem solving and it is essential you have excellent people skills and are flexible and able to manage multiple tasks concurrently.

You will provide confidential high level administrative and personal assistant support to the Service Director and the Deputy Service Directors.

You will be expected to efficiently manage your own workload on a day-to-day basis and act independently to action and prioritise work to meet deadlines.

You will work to short deadlines and multi-task on a regular basis. You must be comfortable working in a dynamic and changing environment, have excellent communication skills and the ability to work as part of the administrative team and with organisational and interpersonal skills, have relevant recent Secretarial/Personal Assistant experience at a high level.
- To provide comprehensive and efficient administrative support ensuring the accurate and timely production of work to a high standard.
- Regular minute-taking at management meetings, as necessary; as well as providing administrative support to those meetings by assisting in their organisation; preparing and distribution of agendas and collating papers, arranging dates, venues, and refreshments, as required.
- Assist in the organisation of conferences and workshops including preparing timetables, arranging venues and hospitality, liaison with attendees and presenters, and ensuring follow-up actions are completed.
- To provide a full confidential, administrative and secretarial service to the Management Team
- To work as a member of the administration team to ensure service delivery and adequate administration cover is provided
- To project the professional image of the business through demonstrating excellent customer care in all activities
- To adopt a constantly flexible approach to ensure that all Consultant team objectives are completed efficiently and within given timescales
- To maintain confidentiality at all times

At Gloucestershire Health and Care NHS Foundation Trust, we are supportive of the people we care for in the community and aim to provide a fully responsive service to everyone who needs it. This is the same approach we take for our employees. We look to value the skills and experiences of those we work with, whether they are service users, carers, families or those looking to work with us.

Gloucestershire Health and Care NHS Foundation Trust is part of the NHS. We treat NHS patients according to NHS principles and standards. The difference is the Trust is accountable to local people, rather than to Government, and so we are able to work closely with our community to develop services in the way that best suits the needs of local people.

Our Staff Survey results showed people at our Trust feel they are engaged, part of a team and work for a compassionate and inclusive organisation.

Our overall scores were better than average in eight of nine themes and level in one - the best overall results for a community, mental health and learning disabilities Trust in the south west and first equal amongst all sector NHS providers within the region too.

Gloucestershire Health and Care is committed to embedding and providing personalised care through all of its services as part of our high-quality care strategy. The purpose of personalised care is to empower people to lead the lives they want to live. Personalised care starts with a conversation with people about what matters to them. It builds on what people can do, as well as addressing their health needs. Including new ways of working and delivering care, emphasising that we need to make effective use of the full range of our people’s skills and experience to deliver the best possible patient care. So we want to know What Matters to You and that you will share our values and join us on this very important journey.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

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