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Receptionist / Administrator

3 months ago

Chandleramps Ford, United Kingdom Tate Full time

Receptionist / Administrator - Full time hours Monday to Friday office based - Basingstoke - £26,000

Our client an established, professional, and forward-thinking company based in the Basingstoke area with lovely offices, free parking and a friendly team are currently looking to recruit a receptionist / administrator on a full time basis.

You will be responsible to the Directors in carrying out all duties set out below.

Receptionist / Administrator duties include :

Managing the Basingstoke phone switchboard, meeting/greeting clients
Liaising with landlord regarding any maintenance problems, and acting as the Health & safety liaison
Organise office equipment updates and repairs (photocopier, franking machine etc) as and when required
Ensuring post is franked and posted at the end of the day
Providing Admin support to each department within the Basingstoke office
Legal department support with post and banking responsibilities, and admin support to other sites
Maintaining office petty cash
Maintaining a record of client records on the database
Generating monthly client billing reports
Opening and sending post daily
Monitoring and ordering office stationery
General filing, both online and hard copiesPersonal Qualities:

Excellent communication skills
Ability to meet deadlines and work under pressure
Organised and methodical
Experience with using Microsoft Office 365 products (Outlook, Word, Excel)
Former experience/employment in a professional company of a similar size
Use of an electronic document management system e.g. IRIS DocsPlease be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application