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Administrative Assistant
2 months ago
We are a pioneering company in the field of solid state battery technology, dedicated to developing innovative solutions for various applications in Electric Vehicles, MedTech, Industrial IoT, and Consumer Appliances.
As a publicly listed company, we have facilities in the Southampton area for the development and pilot manufacturing of our Stereax and Goliath batteries.
We offer a competitive package and the opportunity to be part of a world-class technical team in a supportive environment.
Job OverviewWe are seeking a highly organized and detail-oriented Receptionist/Administrator to provide efficient and effective administration and coordination of services to support the office and HR function.
Key Responsibilities- Manage incoming calls, ensuring they are screened and routed as required;
- Procure office stationery and refreshments;
- Deal with incoming and outgoing post, couriers, and deliveries;
- Manage lunch orders, restaurant bookings, and catering arrangements;
- Book travel, including flights, hotels, taxis, and other requirements;
- Maintain various company records and ensure they are up to date;
- Manage company filing, scanning, shredding, and photocopying;
- Meet and greet visitors, provide refreshments, and ensure compliance with H&S requirements.
- Manage all recruitment administration, including posting job adverts, logging applications, coordinating interviews, and providing feedback;
- Responsibility for all HR-related administration, including onboarding, offboarding, training records, contracts, references, and the HR system;
- Coordinate monthly payroll changes.
- Experience in a fast-paced administrative role is essential;
- Conscientious and excellent attention to detail;
- Strong interpersonal skills;
- Able to deal professionally with confidential information;
- Effective time and workload management skills with a flexible approach to tasks;
- Proactive and eager to learn;
- People-focused attitude;
- Excellent verbal and written communication;
- Demonstrated ability to work well in a team;
- MS Office, Word, PowerPoint, and Excel experience.
Ilika is an equal opportunities employer and welcomes applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
