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Executive Assistant

2 months ago

London, United Kingdom Heidrick & Struggles Full time

Who We Are: Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®

The Executive Assistant (EA) supports 2 Partners in the Financial Services Practice. EAs provide project management and support to an Executive Search team(s) in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews/meetings, accounts receivable and accounts payable, expense reporting, correspondence and file organization. Duration of Contract:
Responsible for the administration of the search process for all of the Partners’ search engagements.
Dealing with all candidate arrangements including scheduling calls, meetings and arranging travel.
End to end Project Management.
Consistently building strong relationships and good rapport internally and externally, especially with clients and candidates.
Maintaining the accuracy, quality and integrity of all information in the Heidrick & Struggles’ database.
Supporting the team with account management and client relationships, including consultant expenses, client invoices/receivables and other financial reports, in line with Company Policy.
Maintaining client and candidate communications through scheduling and prioritising telephone and email communication.
Formatting, editing, proofreading, preparing and transmitting client deliverables.
Preparing travel arrangements for Partners.
Being the first point of contact for greeting clients and candidates in reception and escorting to meeting rooms.
Contributing to the team and office by having a willingness to help others when necessary, providing assistance to other EAs and Reception support as needed.

Considerable Executive Assistant and administration experience in roles that required project coordination within a professional services organization.
Proficient working experience in all Microsoft Office products.
Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals.
Available to work Monday – Friday during normal business hours, flexible to work overtime when needed.

Hands-on experience working within a proprietary database environment.
Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers.