Trading & Logistics Operations Administrator

1 month ago

London, United Kingdom Tate Recruitment Full time

Our client is seeking a driven, intelligent, forward-thinking candidate, to work within the Shipping/Logistics and Trading team as an Trading & Logistics Operations Administrator.

You will be working for one of the leading international Oil & Gas, Commodity trading organisations and will work across a diverse international team. Your role as an Operations Executive will be to ensure logistically complicated and intensive process of moving products across sea and land is executed flawlessly, by providing exceptional, accurate and meticulous support. You will be coordinating closely with traders, transporters, finance, treasury and customers in ensuring the efficient custody and transportation of product to meet customers’ needs. You will produce high level commercial, shipping and logistics reporting daily and generating excellent standard presentations and graphs for the Head of Operations and wider team. You will be proficient in Excel and Power Bi and have a high level of detail. You will be the lynchpin of the team, knowing what product is where at any given time and understanding customer expectations. You will interact with all departments of oil trading division, from the traders to finance to insurance.

Please note this is working in the office 5 days a week.

Day to day responsibilities:
  1. Producing shipping and logistics reports for different countries and regions
  2. Coordinating with customers and transporters in organizing transport of product from source to customer
  3. Possessing a strong attention to detail as the operator will be responsible for tracking stock levels, order fulfillment rates, payment flows, financial exposure to customers
  4. Drafting legally binding contracts covering deal terms executed between traders and customers
  5. Quality control due diligence to ensure products meet the Country specific specifications
  6. Maintaining accurate records
  7. Entrepreneurial spirit to handle complex logistical movement, optimal usage of stock levels
  8. Any ad hoc duties that may be required from time to time
Key Skills & Experience:
  • Prior logistical and/or operational experience
  • You MUST have proficient EXCEL skills and POWER BI desirable
  • Experience in Commercial and Trading activities, with exceptional reporting and analytical skills
  • Knowledge of the oil and gas industry, desirable
  • Highly numerical and analytical with strong problem-solving and analytical skills
  • Ability to anticipate problems in advance and engage others in solving these problems as appropriate
  • Strong attention to detail
  • Excellent communication and interpersonal skills
  • Team player and possesses ability to develop productive relationships and engage others
  • Ability to work well under pressure
  • Confidence to learn various in-house programs and software

This is a fantastic opportunity to further your career and develop your skills within a fast-paced, professional, commodity trading firm with the desire to progress your competency levels and experience.

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