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Governance Manager

2 months ago

Edinburgh, United Kingdom Venesky Brown Full time €450 - €650

Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Head of Governance & Company Secretary for an initial 6 month contract on a rate of £450 to £650 per day (Inside IR35). This role will be hybrid based.

Responsibilities:

- Assisting information flows within the Board and its Committees and between the Chief Executive, Directors and the Board, including financial and performance reporting Co-ordinating communication with the board through the board portal or otherwise

- Acting as secretary for the Board and Committees, including organising meetings, preparing agendas, minutes and papers and attending meetings as required

- Plan, organise, manage and execute all governance activities rigorously with a particular emphasis on the timely preparation and issuing of Board and Committee agendas, packs, minutes, action logs, advice etc.

- Publishing agendas, minutes and papers on the organisation’s website and keeping under review items which have been redacted to see if they can now be published

- Arranging Board visits and stakeholder meetings held in conjunction with Board meetings, including travel and accommodation and inviting external guests

- Reviewing and updating corporate policies. Reviewing and updating the records management plan

- Ensure detailed and informative record keeping, delivering compliance with legislation and reporting requirements across the organisation.

- Assistance in the preparation of the annual report

- Collaborating with the internal auditors to support the Audit & Risk Committee and the Board in relation to the assessment of the risks and the risk management process.

- Ensuring adequate procedures are in place to manage conflicts of interest.

- Act as Standards Officer for the Board, liaising with the Standards Commissions for Scotland, providing guidance to Board members on the Members Code of Conduct.

- Work to continuously improve and evolve governance and compliance across organisation.

- Contribute to the leadership of organisation as a member of the Leadership Team.

- Build positive and productive relationships with Board, colleagues, wider stakeholders, and partners both internally and externally.

- Demonstrate inclusive leadership behaviours, provide coaching, advice, and strategic direction to colleagues, assist with conflict resolution, support difficult conversations, and exercise timely decision making.

- Formally escalating matters requiring CEO or Board intervention and confronting and resolving behaviours that are not consistent with those expected of an employee or an individual in public service.

- Support and guidance to members of the board. Liaising with Board on internal arrangements

- Facilitating Board induction and assisting with professional development/appraisals of the Board as required

- Implementation and monitoring of policies and procedures to ensure compliance with all relevant statutory and regulatory requirements.

- Implementation promotion and monitoring of procedures to ensure compliance with reporting requirements to necessary organisations.

- Maintaining registers, including register of interests

- Deliver training to the organisation on statutory and regulatory matters, including corporate policies (whistle-blowing and anti-fraud, complaints)

- Assisting information flows between the Executive Team and the Board, including financial and performance reporting

- Assisting with governance policies and procedures and giving guidance within organisation on governance policies and procedures

- Assisting with risk management

- Assisting with the corporate planning

- Member of the IT and Data Users Group – including helping review policies

- Assisting staff and Board in compliance with: Health and safety policies & Information Security

- Actively contribute to corporate risk management.

- Lead on reviewing the Risk Management Policy, ensuring that this is regularly reviewed (not less than every two years)

- Lead on ensuring the Corporate Risk Registers is actively reviewed by the CEO and Executive Team quarterly and presented to the Audit & Risk Committee.

Essential Skills:

- Legally qualified or ICSA accredited or similar

- Company secretarial experience – public and/or private sector.

- Good understanding of corporate governance and assurance.

- Working knowledge of risk management.

- Knowledge of the regulatory, compliance and legal framework.

- Critical thinker, able to translate legislation and regulations into policy, procedures and guidance for the organisation to follow

- Strong prioritisation skills and ability to organise own time and those of their team.

- Ability to explain complex legal issues in a clear and concise manner.

- In-depth knowledge of data protection legislation

- Balance being part of the organisation while remaining a neutral observer and advisor to the Board.

- Strong people management and leadership skills

- Able to produce business cases and support business case generation.

- Experience in working autonomously as well as experience in working cross-functionally.

- Experience of providing guidance and advice and constructive challenge at all levels within an organisation in relation to data protection.

- Experience in developing and reviewing corporate policies.

- Investigation and analytical experience – ability to review and analyse evidence and provide recommendations based on this

- Able to demonstrate experience in acting with impartiality and independence, particularly to regulators.

- Experience managing staff. Experience in managing team outputs against KPIs and reporting on performance

Desirable Skills:

- Certified Data Protection Officer

- Experience of working in similar environment.

If you would like to hear more about this opportunity please get in touch.