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Admin Manager
4 months ago
Foundry House, The Oval, Bedlington, Northumberland, United Kingdom
Post Number:
ncc/TP/80/1133/NP
Number of posts:
1
30 May
Further InformationAn exciting opportunity has arisen for a full time Band 5 Admin Manager within the Front Door Admin Team based in Bedlington. This is a busy specialist admin team, providing essential day to day support. Please see some of the duties of the role below, for a full list of tasks, please refer to the job description:
- Assist, organise and supervise the work of a small group, team, or staff, providing clear guidance and supervision to achieve service objectives and quality standards
Oversee the typing of case supervisions, notes, and actions for subsequent uploading to various databases and issue once approved
Direct the preparation of material for committees, working groups, team, and strategy meetings
Oversee the establishment of meetings both internally and externally, ensuring invites are issued, rooms booked using MS Outlook, MS Teams, telephone, etc
Supervise and assist with data entry into spreadsheets, databases and other electronic information storage systems, extract and distribute information as directed whilst maintaining confidentiality in accordance with General Data Protection Regulations and Northumberland County Council policies
Ensure monitoring of email accounts for Administration and Secure mailboxes, enquiries sifted, information and messages relayed on time, enquiries appropriately re-directed for action
Manage the provision of reception duties, first point of contact by phone or in person to staff, members of the public, visitors, service users and clients
Arrange and manage recruitment support activities, Disclosure & Barring Service applications; equipment for new staff i.e. laptop, mobile phone, IT access, identitycard, access to systems, Corporate Induction; training and development of less experienced colleagues; acting as coach and mentor as necessary
Supervise and assist as required with the provision of general office support, handling mail, filing, photocopying, document collation, fax, lamination
NVQ Level 3 or equivalent in a business related discipline.
Experience in a similar role covering a broad range of support tasks and procedures.
Previous experience of supervising staff, including recruitment and appraisals.
A good general education demonstrating numeracy and literacy.
Experience in using Computerised systems including Microsoft Office applications and Microsoft Teams
Experience of financial systems and be able to provide budgetary information to a high standard.
Organise self and work without constant supervision.
Good verbal and written communication skills
Why choose us?
We have some outstanding benefits to offer you, including:
- 26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)
- Automatic enrolment into the Local Government Pension Scheme
- Flexi scheme (if applicable) - up to 2 days flexible leave available per month (pro rata for part-time employees)
- Local government discount schemes available to all employees with offers at local businesses along with various national brands
- Commitment to work/life balance offering flexibility through various schemes including job sharing, flexible working, term-time only, and compressed hours
- A range of salary sacrifice schemes are available
- Staff networks - run by staff, for staff, providing opportunities for peer networking, mutual support, staff development e.g. Apprenticeship, Armed Forces, ASD, Enable (disability), LGBT+, Menopause, Mental Wellbeing, Racial Equality
