Admin Assistant

4 months ago

Bedlington, United Kingdom Northumberland County Council Full time

Job Introduction **We are looking for an Admin Assistant - Level 4 (Safeguarding Minute Taker)**

**In this position, you will**:

- Organize, prepare for, and attend meetings and case conferences, taking appropriate minutes and undertaking any necessary follow up actions in the form of documentation/reports e.g. Safeguarding minutes, action plans etc. These would usually be meetings concerning an adult at risk and involve input from organisations with distressing and emotional content.
- Ensure the main database for service user information (SWIFT) is accurate, completing documentation (both paper and computer based) which is detailed and specific in order to maintain accurate records and financial budget information.
- Undertake computer input providing updated information about service users as appropriate e.g. updating SWIFT contact notes. Assisting wtih the development of new processes/systems to improve service delivery.
- Propose administrative changes to enhance the work flow for the team.
- Take part in working groups relevant to the area of work.

You must be able to meet the physical demands of the role as well as adhering to GDPR and Data Protection Act. You must have the ability to work outside normal working hours if the role requires to do so in future - we currently have no requirement to work evenings/weekdays.

Please refer to the job description and person specification for full details.

**_ Role / Grade_**

**_ Contract Type_**

**_ Hours_**

**_ Team Name_**

**_ Base_**

**_ Number of Positions_**
- Admin Assistant - L4_
- 12 months fixed term - temp_
- 22.5_
- Central Admin Team_
- Foundry House, Bedlington_
- 1_

**Hiring Managers Contacts (via One Call): 01670 536400**
- Central Admin Officer (Line Manager) - Chloe Simm
- Countywide Admin Manager/Service Manager Deputy - Claire Hunt
- Countywide Service Manager - Natasha Dawson

Northumberland is world-renowned as a visitor destination and an ideal location to strike a perfect work/life balance. There is no better way of enjoying the picturesque scenery and stunning coastline than on an everyday basis

Northumberland County Council’s (NCC) vision is “To make Northumberland a county which you regard as a great place to live, in which you can access the activities you enjoy, whilst having the opportunity to learn and thrive”.

**Why choose us? **We have some outstanding benefits to offer you, including:

- 26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)
- Automatic enrolment into the Local Government Pension Scheme
- Flexi scheme (if applicable) - up to 2 days flexible leave available per month (pro rata for part-time employees)
- Local government discount schemes available to all employees with offers at local businesses along with various national brands
- Commitment to work/life balance offering flexibility through various schemes including job sharing, flexible working, term-time only, and compressed hours
- A range of salary sacrifice schemes are available Staff networks - run by staff, for staff, providing opportunities for peer networking, mutual support, staff development e.g. Apprenticeship, Armed Forces, ASD, Enable (disability), LGBT+, Menopause, Mental Wellbeing, Racial Equality

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