Office Assistant

1 month ago


Sheffield, United Kingdom Clear IT Recruitment Full time

My client is searching for an Office Assistant to join their team in Sheffield, South Yorkshire on a part-time basis. The role requires the successful candidate to cover all office admin duties. This is a busy and varied role. The ideal candidate:

  • Prior work experience in an office is essential.
  • Ability to work effectively with other staff but also to feel confident working autonomously.
  • Microsoft Office including Word and Excel is essential.
  • Good English, grammar and spelling and numerical skills.
  • Excellent communication skills - experience in dealing with clients face to face and via telephone is essential.
  • Ability to organise and prioritise duties.
  • An understanding of the need for confidentiality and discretion, which are essential for working in a solicitor’s firm.
  • Experience of Partner for Windows and Reception work is desirable.
Please see below a non-exhaustive list of the typical duties an Office Assistant would be expected to cover:
  • Greeting clients and making drinks
  • Dealing with incoming and outgoing phone calls
  • Dealing with incoming and outgoing post
  • Liaising with clients about appointments and dealing with room bookings
  • Taking payments from clients
  • Taking ID from clients and updating the database accordingly
  • Dealing with deliveries and collections from Reception
  • Preparing interview rooms for client meetings
  • Retrieving deeds or files that have been requested.
  • Dealing with recycling and confidential waste.
  • Banking
  • Ordering stationary
  • Admin duties - such as copying, printing, scanning and shredding and opening and closing files.
  • Data inputting
  • Booking appointments in the office and checking room availability
  • Deal with third party contractors and suppliers.
  • Some heavy lifting may be required.
  • Other admin duties as may be required.
Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment. Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful

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