Office Assistant
1 month ago
My client is searching for an Office Assistant to join their team in Sheffield, South Yorkshire on a part-time basis. The role requires the successful candidate to cover all office admin duties. This is a busy and varied role. The ideal candidate:
- Prior work experience in an office is essential.
- Ability to work effectively with other staff but also to feel confident working autonomously.
- Microsoft Office including Word and Excel is essential.
- Good English, grammar and spelling and numerical skills.
- Excellent communication skills - experience in dealing with clients face to face and via telephone is essential.
- Ability to organise and prioritise duties.
- An understanding of the need for confidentiality and discretion, which are essential for working in a solicitor’s firm.
- Experience of Partner for Windows and Reception work is desirable.
- Greeting clients and making drinks
- Dealing with incoming and outgoing phone calls
- Dealing with incoming and outgoing post
- Liaising with clients about appointments and dealing with room bookings
- Taking payments from clients
- Taking ID from clients and updating the database accordingly
- Dealing with deliveries and collections from Reception
- Preparing interview rooms for client meetings
- Retrieving deeds or files that have been requested.
- Dealing with recycling and confidential waste.
- Banking
- Ordering stationary
- Admin duties - such as copying, printing, scanning and shredding and opening and closing files.
- Data inputting
- Booking appointments in the office and checking room availability
- Deal with third party contractors and suppliers.
- Some heavy lifting may be required.
- Other admin duties as may be required.
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