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Executive Assistant

4 months ago

City of London Greater London, United Kingdom Proxima Full time

Proxima, part of the global Consulting firm Bain & Company, have a great opportunity for an Executive Assistant to work on a remote basis.

Proxima is an established and leading management consulting firm specialising in Procurement & Supply Chain. With our 25 years of great delivery experience, we help the world’s leading brands to solve problems - reducing their spend, increasing cost savings, and optimising their procurement strategy.

Responsibilities of the Executive Assistant

The role will provide secretarial and administrative support to the CEO, Executive Vice President and two Senior Vice Presidents. The role will oversee diary management including the scheduling, organising and arranging of meetings or other business commitments, arranging travel (international/domestic) and liaising with external business contacts.

Duties for the Executive Assistantposition

  • Diary management, including the scheduling, organising and arranging of meetings and other business commitments, to make the best use of the Executive’s time
  • Liaise extensively with internal team and external business contacts
  • Arrange international and domestic travel and hotel bookings
  • Updating client information on HubSpot (CRM system) – training will be provided
  • Ensuring all expenses are claimed on a monthly basis
  • Assisting the marketing department with occasional event coordination
  • General administration as required
  • Assisting other areas of the business as and when needed.

Criteria for the Executive Assistantposition

  • Some experience in a similar role
  • Accurate and quality conscious, with attention to detail
  • Strong organisational skills
  • Proactive and able to juggle several tasks
  • Ability to handle confidential matters with utmost discretion
  • Fast paced, efficient and flexible
  • Self-motivated with a positive “can do” attitude to all tasks
  • Open communicator
  • Ability to work on own initiative
  • Fluent spoken and written English
  • Intermediate to advanced IT skills including Microsoft office packages i.e. Outlook, Word, Excel
  • Happy to work remotely.

Benefits of becoming an Executive Assistant at Proxima

  • Competitive salary
  • Excellent benefits
  • 25 days annual leave + Bank Holidays
  • Great company culture
  • and more
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