Building Compliance and Facilities Coordinator

2 weeks ago


London, United Kingdom Fawkes and Reece Full time

Do you have facilities management administration experience? The role will provide support for the management of the Facilities by providing Front-Desk support to the Clients Services. Carry out control of subcontractor permits and compliance paperwork, along with identifying remedial work, asking for quotes, and raising POs against the received responses. Ensuring all compliance paperwork is received for work completed and saved in line with the clients file naming conventions.
To understand and work on the KPIs and SLA to support the Payment Mechanism for PPM and subcontracted works, the focus of the work will be the administration of facilities services and financial duties that would suit an experienced service desk, or facilities coordinator.
ONLY PEOPLE WITH FACILITIES MANAGEMENT EXPERIENCE/WORKED WITHIN THE CONSTRUCTION INDUSTRY/WITH CONTRACTORS WILL BE CONSIDERED
Management of all subcontractor service Report Sheets including:
Identifying additional work or remedial work within the report
Updating registers and informing management
Receipt of works completed service sheets.
Management of Subcontractor RAMS and ensuring that scheduled dates are added in to the calendar.
Raising of the Permits to Work for Subcontractors visiting site and random checking during the day to ensure H&S practices are being followed.
Carrying out SharePoint renaming of existing files to current naming convention
In conjunction with Line Manager, assist the Team understanding of file naming to improve quality of information.
Understanding and able to work with CAFM systems in support of leave and absence.
Observe, use, and follow quality management standards.
Appropriately manage the communication of financial requirements and data to staff.
Delivery of Excel & PowerPoint reports for management presentations.
ONLY PEOPLE WITH FACILITIES MANAGEMENT EXPERIENCE/WORKED WITHIN THE CONSTRUCTION INDUSTRY/WITH CONTRACTORS WILL BE CONSIDERED
GCSE (or equivalent) passes in Maths and English or recognised equivalent;
Previous experience of service desk and administration in the building services industry or facilities management
Experience in a similar role with a background in facilities management administration
Computer literate with excellent I.T. skills especially Excel, Word and PowerPoint
NVQ Level 1-2 (Administration) or recognised equivalent
'Experience with Microsoft Dynamics
People Management
Immediate Start

Fawkes & Reece is one of the UK's leading specialist construction recruitment consultancies. We provide staffing solutions within the construction industry on both a temporary and permanent basis, offering a consultative approach to our clients. By combining consistently high standards of delivery with strong enthusiasm and attention to detail, we have established a strong foothold in the construction industry as a leading consultancy.
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