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Office/reception Assistant

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Harrogate North Yorkshire, United Kingdom Langton Howarth Full time

We are a privately owned, highly successful and fast-growing international Life Science & Technology Recruitment Company based in Harrogate. Trading profitably for 17 years we have moved our offices to Hornbeam Business Park in Harrogate to larger, brighter and better premises to continue our own expansion plans. We recruit for specialist Scientific, Engineering, Technical & Commercial positions for our Scientific, Engineering and Manufacturing clients across the UK, Europe & North America. We are immediately looking for a full-time, permanent Receptionist/Office Administrator to undertake a pivotal role in the successful management of the office. As the Receptionist/Office Administrator reporting into the Operations Director/Co-Owner you will be responsible for: –
General Office Management to include: –
Day to day facilities management of the office
Managing switchboard, general telephony duties and taking messages for consultants
Welcoming guests and visitors to our office
Raising of Contracts of Employment for new employees, organising inductions and scheduling training of new employees with external partners/suppliers as appropriate
Advertising Job Adverts and Press Releases on Company Websites, LinkedIn, Twitter, Facebook etc & monitoring response success
Providing first line support for IT/Database/Telephony systems and raising tickets with external partners for systems support/trouble shooting where required
Training new recruits in the use of the Company’s telephony and CRM systems
Keeping the company’s recruitment database/CRM system up to date
Consultant Administration Support may include: –
ensuring RTW documents and references from candidates & logging these on the Company Database.
No two days are the same in a people led business so a flexible attitude with excellent organisational skills and ability to prioritise is a must.
A seasoned Office Manager/Administrator/PA with a minimum 3-5 year’s Office Management/PA/Senior Administrator experience in a Recruitment Company
Someone with first rate communication skills, in person, via phone, email – excellent command of the English language
Daily LinkedIn and CRM/database super user is essential.
Strong attention to detail & accuracy of data/administration
Be a creative problem solver with a positive outlook to all tasks set.
Flexible and willing to take on different things in a fast paced, dynamic sales environment – things can change daily according to client needs.
You will have excellent ICT skills to include MS Office, Teams, ZOOM, PowerPoint, Excel and have managed worked with CRMs such as Salesforce, Bond, Adapt, Goldmine or equivalent database system.
We are a team of office based collaborative workers, so this is a fully office-based position, Monday to Friday. No weekend/outside of office hours work required.
Immediate interview and start date available.