Talent Acquisition Coordinator

3 weeks ago

London, United Kingdom Adecco Full time

Pontoon Solutions is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.


The Talent Acquisition function is responsible for all hiring across EMEA. This includes all permanent recruitment. As a key role in this team the Talent Acquisition Coordinator will support the talent acquisition team in a full range of their duties, not limited to: providing logistical support for interviews, wash ups sessions and project support; extracting and distributing reports; editing and formatting documents; preparing materials for meetings and workshops and acting as a resource support for answering general recruitment enquiries.

• The scope includes the support of all hiring activity undertaken by Talent Acquisition team.

• The role holder will be required to build effective relationships and provide recruitment support to a wide range of stakeholders including, but not limited to:

o Business leaders and recruiting managers in across EMEA.

o The HR team including Head of HR, HR Business Partners, TD&I and Talent Managers, Remuneration & Regulation Team

o External vendors and networking groups


Section 3 – Background

The role is part of the Talent and Learning Centre of Excellence (COE) within HR. The purpose of team is to attract and develop a diverse and high performing workforce with the capabilities to lead and evolve Group’s global business now and into the future.

In order to achieve this the team provides specialist expertise and consulting to HR Business Partners and Clients at all levels within EMEA across a wide range of areas including:

• Talent Acquisition

• Performance Management

• Learning and Management Development

• Talent Identification (including assessment and succession planning)

• Talent and Leadership Development Programmes

• Diversity and Inclusion

• Culture and Engagement

The role holder will be a part of our new centralised Talent Acquisition function supporting the Talent Managers and Talent Acquisition Partners (“TAP’s”) who are managing the end to end recruitment activity for their client group.



Section 4 – Facts / Scale

• The role will be responsible for supporting the delivery of permanent recruitment and recruitment transformation, across all recruitment portfolios within the EMEA division,

• Recruitment is managed through an agency PSL and our ATS platform Success Factors,

• No direct reports,

• Interface with internal stakeholders across EMEA; and

• Support day to day relationships with external preferred suppliers



Section 5 – Accountabilities & Responsibilities

• Support the daily operations of the Talent Acquisition team, this includes:

o Taking the lead on all scheduling logistics for interviews and obtaining any supporting documents required as part of the TA process,

o Building strong partnerships with the TA Managers and TAP’s to drive an efficient recruitment process and providing the best experience for both our internal and external stakeholders,

o Supporting the TA team by answering general team enquiries,

o Collaborating with TAP’s to prepare and advertise internal vacancies,

o Assisting TAP’s proactively manage their recruitment by booking placeholders in diaries for interview panellists for interviews and wash up sessions,

o Running and distributing regular reporting to the TA team,

o Providing support in editing, formatting and preparing documents as required by the Head of TA or the TA Managers,

o Supporting TA projects as requested by the TA Managers; and

o Providing any other adhoc reporting, logistical or admin support as requested by the TA Managers.



Section 6 – Knowledge, Skills, Experience & Qualifications

• High level of IT literacy (particularly with Microsoft Office suite, including Outlook, Word and Excel),

• Strong ability to manage and prioritise multiple tasks in a timely manner and a high-demand environment,

• Strong interpersonal and communication skills, while demonstrating professionalism and good judgement,

• Strong problem solving skills, combined with positive “can-do” attitude,

• Ability to seek advice and respond to guidance from Talent Acquisition colleagues,

• Ability to work in a flexible and adaptable manner within a global organisation

• Prior experience in an administrative role is essential

• Strong excel skills is highly desirable

• Prior experience in talent acquisition is desirable


Proud signatory of the HM Treasury Women in Finance Charter. As an equal opportunity employer, we welcome applicants from all backgrounds. As an inclusive employer, we are open to exploring flexible and agile working patterns as appropriate.

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